Special Instructions
Dear Applicant,
The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:
- Social Security Number
- Date of Birth
- Age
- Citizenship Status
- Gender
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- Marital Status
- Applicant Photos
* A redaction guide can be found by clicking here.
Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.
Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).
Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members
Job Description
Department: Purchasing
General Statement of Job
Performs high level purchasing functions, including developments of complex requirements and specifications for conducting formal bid solicitations.
Specific Duties and Responsibilities
- Essential Functions:
- Assists Purchasing Department staff in specifications development.
- Confers with vendors to obtain product and/or service information, price, availability, and delivery schedule(s).
- Researches and estimates values according to knowledge of market price.
- Conducts evaluations on competitive proposals, along with end user department staff, to arrive at a “best value” determination for the purchase of goods and/or services.
- Determines method of procurement such as direct purchase, competitive bid, request for qualifications, or purchase through a cooperative purchasing agreement.
- Prepares solicitation documents for conducting competitive procurement.
- Negotiates contracts within budgetary limitations and scope of authority.
- Maintains procurement records for Level III procurement actions.
- Resolves problems with defective or unacceptable goods or services in cooperation with Central Receiving personnel, end users, and vendors.
- Expedites delivery of goods to users.
- Assists Purchasing Department staff with purchasing procedures.
- Prepares and provides training to College faculty and staff.
- Assists the Director of Purchasing and Assistant Director on special projects and prepares reports as requested.
- Provides input on revisions/updates of existing policies and formulation of new policies that affect the Purchasing Department.
- Meets with vendor representatives to explain the College's procurement requirements and procedures.
- Assists the Director of Purchasing and Assistant Director in updating of purchasing procedures as may be required by changes in law, regulations, or policy.
- Conducts research to identify new sources for competitive procurement of equipment and services.
- Confers with end user department staff to develop scope of work and/or specifications on purchases that require competitive procurement.
- Assists the Accounts Payable Department in resolving payment issues with vendors.
- Coordinates execution of formal contracts between vendors and College on contracts resulting from Purchasing Department actions.
- Obtains approval and coordinates release of information from the Purchasing Department based on requests made through the Texas Public Information Act.
- Arranges and conducts meetings with vendors to resolve problems on service contracts.
- Performs other duties appropriate to department needs.
Required Education and Experience
- Bachelor's Degree required in Business or related field required.
- At least 5 years of experience in purchasing; higher education purchasing experience.
- At least two (2) years of experience with ERP software; prefer experience with Workday.
Required Knowledge, Skills and Abilities
- Excellent oral and written communication skills.
- Strong customer service skills; ability to work well with departmental and college staff and with vendor representatives.
- Excellent ability to work on multiple projects concurrently.
- Excellent interpersonal and organizational skills.
- Strong skills in writing business correspondence, reports and procedures..
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of students, customers or employees of organization.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Checks, Certificates, Licenses, and Registrations
- All applicants are subject to a criminal background check under South Texas College policy.
Physical Requirements
- Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
- Bending the body downward and forward by bending leg and spine.
- Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Applying pressure to an object with the fingers and palm.
- Picking, holding, or otherwise working, primarily with the whole hand.
- Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
- Ability to receive detailed information through oral communication, and to make the discrimination in sound.
- Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
- Ability to make rational decisions through sound logic and deductive processes.
- Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
- Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
- Extending hand(s) and arm(s) in any direction.
- Substantial movements (motions) of the wrist, hands, and/or fingers.
- Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
- Standing particularly for sustained periods of time.
- Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
- Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
- Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Including color, depth perception, and field vision.
- Visual Acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.
Minimum Compensation
$56,366.64 Annual
Desired Start Date
June 02, 2025
Posting Close Date (No Close Date if Blank)
13 May 2025 11:59pm
