Special Instructions
Dear Applicant,
The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:
- Social Security Number
- Date of Birth
- Age
- Citizenship Status
- Gender
- Ethnicity/Race
- Marital Status
- Applicant Photos
* A redaction guide can be found by clicking here.
Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.
Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).
Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members
Job Description
Department: Admissions and Records
General Statement of Job
Oversees and implements document management procedures for all student records.
Specific Duties and Responsibilities
Essential Functions:
- Processes admissions applications for all incoming students.
- Performs data entry to input and maintain accurate student information into the student information system and other software systems.
- Utilizes reports to ensure student data is correct in student information system.
- Interprets registration, admission and program policies to faculty, staff, and students.
- Provides accurate information, support and assistance to prospective, new, current and transfer students during the enrollment process.
- Provides support to students regarding issues related to schedule changes, changes of major, reinstatements, and special registration requests.
- Assists with campus events and productions.
- Coordinates activities and events pertaining to Enrollment Services.
- Makes recommendations to the Director of Student Records and Registrar for improvement of systems.
- Provides work assignments for assigned personnel; recommends personnel actions.
- Supervises staff as assigned.
- Communicates status of admissions to students, advisors, and/or faculty and staff around campus.
- Assists other departments during peak registration periods.
- Serves as Campus Security Authority.
- Performs other duties as assigned.
Required Education and Experience
- Bachelor's Degree required.
- At least two (2) years of experience in a Higher Educational Office of Admissions.
- Community college experience, preferred
- Experience with Ellucian Banner systems and electronic document imaging systems preferred.
Required Knowledge, Skills and Abilities
- Excellent oral, written and interpersonal communication skills.
- Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
- Excellent organizational skills.
- Knowledge of admission policies, procedures; knowledge of state and federal regulations pertaining to admission standards, preferred.
- Demonstrated commitment to achieving the vision and mission of South Texas College.
- Ability to read, analyze, and interpret professional journals, technical procedures, or governmental regulations.
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to effectively present information and respond to questions from groups of students, managers, and the general public.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to use abstract reasoning in order to solve problems in a multifaceted and fast-paced environment.
Checks, Certificates, Licenses, and Registrations
- Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.
- In addition, subject to a federal background check.
Physical Requirements
- Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
- Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Applying pressure to an object with the fingers and palm.
- Picking, holding, or otherwise working, primarily with the whole hand.
- Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
- Extending hand(s) and arm(s) in any direction.
- Substantial movements (motions) of the wrist, hands, and/or fingers.
- Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
- Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
- Sitting or standing or both particularly for sustained periods of time.
- Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
- Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.
Minimum Compensation
$20.76 Hourly
Desired Start Date
May 01, 2025
Posting Close Date (No Close Date if Blank)
29 April 2025 11:59pm
