Department
BSD MST - Medical Scientists Training Program
About the Department
The University of Chicago Medical Scientist Training Program (MSTP) was established in 1967 and is one of the longest-running physician-scientist training programs in the country. Our goal is to train the next generation of physician-scientist leaders and to provide all students with rigorous scientific training that prepares them to excel as physicians and scientists in their field of interest. Our students seek careers in biomedical research and have a desire to apply both clinical and research expertise to solve the most pressing problems in medical science. The program has an illustrious history of training students to assume positions of leadership in academic medicine at major research institutions nationwide.
Job Summary
Reporting to the Dean of Students of the BSD and working closely with the MSTP Director, the Associate Dean of Students and Executive Director is responsible for managing the administrative, financial, student, and academic affairs for the University of Chicago Medical Scientist Training Program (MSTP). This is a longstanding and distinguished training program that prepares the next generation of leaders in academic medicine. As such, the success of the MSTP is fundamental to the academic mission of the Biological Sciences Division (BSD). The MSTP is also one of the largest training programs in the BSD, with a usual enrollment of 75-80 students and over 100 faculty trainers.
Responsibilities
Student Affairs:
The MSTP Associate Dean of Students will help students recognize, pursue, and focus on their passions and work with the Faculty Director to advise and counsel MSTP students on all training issues.
Challenge students to set realistic academic and life goals to ensure personal success and empower students to think and act scientifically, creatively, and independently.
Collaborates with the Dean of Students to address and resolve student issues related to academics, behavior, and well-being, ensuring timely support and intervention. Tracks student progress and maintains accurate records to inform strategies that promote retention, success, and a positive learning environment.
Along with the Faculty director, meets with students annually for a formal review of academic progress.
Collaborates with the Faculty Associate Director for MSTP Curriculum to develop and maintain relationships with thesis mentors during the graduate phase of training to ensure proper completion of MSTP goals.
Engages with the Faculty Director and Associate Director for MSTP Curriculum to negotiate curricula for PhD specializations, develop new courses to fill the needs of MSTP students, and oversee the instruction of MSTP-specific courses.
Finances and Accounting:
Partners with the Dean of Students and Director of Financial Affairs to administer and manage all grant and endowment funds for the Program and ensures proper funding of students in all phases of training.
Working with the Director of Financial Affairs, executes the annual budget process, and conducts ongoing finance/accounting updates and reporting.
Assist the Faculty Director in fundraising and interacting with the Medicine and Biological Sciences Development Office to increase the MSTP program endowment.
Oversight over all MSTP expenditures.
Program Management:
Leads and manages a team responsible for Admissions, Student Affairs, and Program Administration, ensuring seamless operations, strategic alignment, and high-quality student support throughout their academic lifecycle.
In coordination with the office, MSTP Director, and Department of Medicine, support the assembly and completion of competing and non-competing renewals of the NIH MSTP T32 training grant application.
Oversee the maintenance of alumni and student databases.
Recruitment and Outreach:
Collaborates with the partners across the BSD and in the Pritzker School of Medicine to develop new outreach programs to expand and enhance the applicant pool.
Represents the MSTP at local, regional, and/or national venues (e.g., conferences, grad fairs) to share more information about physician-scientist pathways and UChicago’s MSTP, specifically.
Other Responsibilities:
Manages the execution of the school's registration, enrollment, grading, and graduation procedures. Creates plans to coordinate student affairs activities between students and faculty.
Manages a team of individuals that validate the academic status of students within the school to ensure proper tuition assessments and scholarship awards.
Identifies and implements technological solutions to improve operating efficiencies and assure veracity of data gathering.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Education:
Experience:
Leadership experience successfully managing people and projects, providing direction, setting priorities, identifying opportunities for improvement, and implementing major initiatives for change.
Experience in administering student affairs in a college or university environment, working directly with students.
Higher education recruitment/outreach program management or related experience.
Strategic planning experience.
Grant proposal experience.
Financial analysis and management experience.
Fundraising and development experience.
Experience working in a higher education research institution.
Technical Skills or Knowledge:
Preferred Competencies
Strong analytical and financial skills and the demonstrated ability to evaluate needs, synthesize findings, and present conclusions clearly.
Demonstrated success in building collaborative relationships with diverse constituencies, including research faculty.
Demonstrated background in change management or process improvement initiatives.
Ability to navigate the challenges of working within a complex, decentralized environment.
Ability to successfully manage a workload that balances long-range planning with the unanticipated daily demands of managing a busy operation.
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
Excellent staff management skills.
Strong student advising/student support skills.
Decision-making skills.
Demonstrated teamwork skills to lead and collaborate with a wide range of constituents.
Demonstrated ability to effectively communicate in large groups as well as one-on-one with students, senior management, faculty, alumni, and others.
Excellent organizational skills.
Attention to detail.
High degree of professionalism.
Ability to maintain confidentiality.
Ability to resolve complex problems.
Ability to use independent judgment.
Ability to handle confidential information with utmost discretion.
Ability to manage multiple priorities and competing deadlines.
Excellent interpersonal, oral, and written communication skills.
Exposure to, and an understanding of, an academically rigorous research university environment.
Working Conditions
Willingness and ability to travel occasionally (such as for recruitment) and work limited evenings and weekends (such as for student events and/or admissions cycle support).
Eligible for a hybrid work schedule.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
People Manager
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$100,000.00 - $140,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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