Department
Press Books Promotions/Publicity
About the Department
The Books Division of the University of Chicago Press has been publishing books for scholars, students, and general readers since 1892. Its mission is to disseminate scholarship of the highest standard, promote education, foster public understanding, and enrich cultural life. The Press’s acquisitions editors acquire and develop books that fulfill this mission, working closely with authors, agents, and institutions.
Job Summary
The Promotions Assistant provides support to the staff of the Marketing department.
Responsibilities
Maintaining communications on the department’s behalf, including monitoring phone line and email account.
Responding to communications, taking action when necessary.
Processing incoming review copy requests and ensuring they are filled in a timely manner.
Facilitating requests from the media, including providing requested images and contacting authors for interviews.
Processing reviews from media outlets.
Overseeing at least three student assistants by coordinating scheduling, delegating tasks, and ensuring the completion of tasks.
Assisting in tasks related to building the seasonal catalog, including maintaining spreadsheets of titles, proofreading copy, and ensuring that edits have been made.
Conducting media research.
Assisting the promotions team with ad-hoc tasks as needed.
Performs one or more of the following marketing functions: marketing communications /advertising; Web blogs or digital marketing; market research; development or review and update of the marketing infrastructure and management of external sales agency relationships.
Assists in developing marketing communications, advertising, or publicity materials with a moderate to high level of guidance from others.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Education:
Experience:
- Some previous administrative work or publishing internship or related publishing experience..
Technical Knowledge or Skills:
- Fluency with Microsoft Office and Google office suite.
Preferred Competencies
- Excellent verbal and written communication skills.
- Creativity.
- Strong interpersonal skills.
- Customer service skills.
- Close attention to detail.
- Strong organizational skills.
- Respond quickly and appropriately to emails and queries.
- Ability to maintain confidentiality.
- Work as part of a team.
- Work independently with a high degree of initiative.
- Work on multiple projects simultaneously, set priorities, and meet deadlines.
- Manage stressful situations.
- Fluency with Microsoft Office suite and similar products, database, word processing, and spreadsheet software.
- Ability to represent organizations positively to internal and external clients.
Working Conditions
- Requires some domestic travel.
Application Documents
- Resume (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Communications
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Hourly
FLSA Status
Non-Exempt
Pay Range
$22.67 - $29.34
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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