Department
Booth HR: Payroll and Operations
About the Department
The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.
For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Summary
The Associate Director, Human Resources contributes to the overall management of human resources responsibility by assuming ownership of Chicago Booth staff onboarding/off boarding process and various other internal processes and/or School-wide projects or programs. Main areas of focus will be the University HRIS system, on/offboarding, staff communications, and all-staff events. The Associate Director serves as an integral part of the HR team by performing multiple duties in the department; serving as a back-up for other positions; taking on new responsibilities as the organization evolves; and being flexible and enthusiastic in supporting existing and new programs.
Responsibilities
- Serves as expert user for the Workday HRIS system; assist other HR staff and employees with system use. Manages employee changes for consistency across multiple systems.
- Oversees the successful execution of HR processes and technologies to drive efficient and optimal employee experience. Manages the onboarding and off boarding process for employees to ensure smooth transitions. Serves as a resource to new employees on their onboarding, answering questions.
- Ensures Booth HR practices adhere to relevant laws and regulations.
- Manages HR Microsoft Access database; conducts audits on HR database to ensure data integrity; identifies inconsistencies; makes recommendations for improvements to the system. Annually updates database for new fiscal year. Creates and runs reports to make sure other administrative units have the data required.
- Creates Access reports and Oracle reports to analyze data from HR database and payroll data.
- Plans all aspects of annual all-staff events for Chicago Booth staff.
- Writes content in collaboration with HR team for HR pages on staff intranet. Reviews and updates all pages as needed. Serves on Booth intranet committee.
- Develops new systems for tracking HR processes.
- Oversees the background check process; monitors for completion; works with vendor and HR to provide hires with options when discrepancies occur.
- Manages separations and settlement agreements, insuring completion of all termination steps and appropriate payment according to agreements.
- Coordinates the onboarding of temporary employees and student workers, including processing and ensuring timely payment of wages.
- Handles transfers in Workday to ensure accounts are accurately updated and adjusted in response to approved requests.
- Distributes timely reminders to managers regarding upcoming probationary period deadlines to ensure compliance with evaluation schedules.
- Coordinates and schedules orientations for incoming staff to ensure a smooth onboarding process.
- Tracks and issues weekly notifications for outstanding training to maintain compliance with regulatory and organizational standards.
- Maintains the accuracy, integrity, and compliance of employee files by ensuring all documentation is current and properly managed.
- Guides staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Develops templates and drafts routine offer letters. Maintains appropriate human resources data and records, solving a range of problems using best practices.
- Develops and administers the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
---
Preferred Qualifications
Education:
Experience:
- At least five years of experience in human resources operations.
- Background with multiple HR processes, such as HR analytics, onboarding, time and attendance, and/or payroll.
- Event planning experience.
Technical Skills or Knowledge:
- Background working with databases and large datasets.
- Proficient with University HR systems including UChicago Time and Workday.
- Proficient computer skills in Microsoft Word, Excel and the Internet.
- Skilled with Microsoft Access.
Preferred Competencies
- Excellent customer service, communication, and interpersonal skills.
- Proven ability to work discreetly and with confidential information.
- Proven ability to lead others and work in a team environment.
- Analyze current processes and develop new systems and strategies.
- Work in an unpredictable environment where there are often multiple, somewhat conflicting, priorities.
- Flexible and work successfully with frequent interruptions.
Working Conditions
- This position is currently expected to work a minimum three days per week in the office.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Human Resources
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$68,000.00 - $81,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
