The Part-Time Early Childhood Department Assistant is a grant-funded role (through
December 2027) starting August 2025. Based from both the Anderson and Muncie campus
service areas, this 25-hour-per-week position supports various administrative assistant and
support specialist aspects of the Early Childhood Department. The role requires on-campus
work. Days and times are somewhat flexible. (non-benefits eligible position)
Key Responsibilities:
Student Support Services:
Act as a liaison for student inquiries related to the Early Childhood Department, directing them to appropriate resources or personnel.
Provide information and support regarding scholarships, apprenticeships, and workforce development initiatives.
Departmental Coordination:
Assist with scheduling, materials preparation, and communication for faculty and staff professional development sessions.
Coordinate logistics for external training events or webinars hosted by the department.
Support faculty and staff with clerical tasks as needed.
Ensure compliance with campus policies and grant guidelines.
Work with faculty to create spreadsheets or forms as needed.
Resource Management:
Monitor and manage department inventories, including classroom materials, office supplies, and event resources.
Assist in the preparation and distribution of learning materials, ensuring alignment with department objectives.
Marketing and Outreach Support:
Assist with creating and distributing department newsletters, flyers, or other
communications to students, faculty, and/or community partners.
Help coordinate recruitment events, open houses, and community engagement
initiatives to promote the Early Childhood program.
Data Analysis and Reporting:
Compile and analyze data related to program outcomes, student progress, and grant deliverables.
Assist with preparing reports for internal stakeholders and grant compliance reviews.
Grant and Funding Assistance:
Assist in tracking grant-funded resources and outcomes.
Support the development of proposals for additional funding opportunities as needed.
Other duties that contribute to the vision and mission of the department may be assigned.
Qualifications
Required:
Associate’s degree.
Experience in Early Childhood Education, Child Development, or a related field.
Demonstrated ability to work collaboratively with educational institutions and community partners.
Strong organizational, communication, and interpersonal skills.
Proficiency with educational technologies, Google Suite, Microsoft applications, and WorkDay.
Preferred:
Knowledge of apprenticeship programs, workforce development initiatives, and
scholarship programs such as T.E.A.C.H. Early Childhood Indiana.
Familiarity with NAEYC Higher Education Accreditation Standards and Competencies.
Impact on Program SuccessThe Part-Time Early Childhood Department Assistant supports student retention and completion by streamlining administrative processes, ensuring timely communication, and enabling faculty to focus more on teaching and advising. Through consistent on-campus support and the
coordination of resources and events, the role fosters a positive, resource-rich environment that helps students stay engaged and successfully complete their programs.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
