Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Information Systems and Technology, Level D
Job Title
Projects Lead
Department
Governance, Strategy & Planning | MedIT | Faculty of Medicine
Compensation Range
$8,305.08 - $12,952.33 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
July 17, 2025
Note:Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Projects Lead supports the Faculty of Medicine vision To Transform Health for Everyone through the successful delivery of digital initiatives within the Faculty of Medicine’s Digital Solutions team and directly overseeing key initiatives.
This role is responsible for leading cross-functional project teams, managing interdependencies, and ensuring effective communication across collaborators. The Projects Lead collaborates closely with the broader UBC community – including our collaborators within Faculty programs and units, as well as distributed and central UBC IT teams – to understand deliverables, project goals, manage expectations, and align deliverables with the services offered by Digital Solutions. The Projects Lead oversees the full client engagement lifecycle, from initial intake and scoping through to execution and project closure, ensuring that projects are delivered on time, within scope, and aligned with strategic priorities.
Organizational Status
The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. Since 1915, UBC’s entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students, staff and faculty to challenge convention, lead discovery and explore new ways of learning. At UBC, bold thinking is given a place to develop into ideas that can change the world.
Our Vision: To Transform Health for Everyone
Ranked among the world’s top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.
The Faculty—comprised of approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and over 10,000 clinical faculty members—is composed of 19 academic basic science and/or clinical departments, 3 schools, and 25 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.
The UBC Vancouver Campus is located on the traditional, ancestral, and unceded territory of the xʷməθkʷəy̓əm (Musqueam) people. The City of Vancouver is located on Musqueam, Squamish, and Tsleil-Waututh First Nations territory.
This position reports to the Manager, Governance, Strategy and Planning within the Faculty of Medicine, Digital Solutions and is an integral member of the Governance, Strategy and Planning team. This position works with delivery partners and collaborators at the Dean’s Office or directly with units, center and departments to plan for changes within the Faculty of Medicine.
Work Performed
- Oversees, leads and manages multiple complex projects and engagement initiatives driving IT governance through the design and maintenance of current and future systems in collaboration with internal and external collaborators.
- Provides strategic oversight, work direction and leadership to assigned project teams within or across units, including scheduling, assignment of work, review of project efforts and removal of roadblocks which may inhibit project success, conducting team meetings; ensures that all projects are delivered on-time with the project team. Responsible for providing regular status reports to Leadership and stakeholders. Manages the project teams’ expectations and fosters excellent communication in a collaborative environment.
- Prepares and develops project plans to identify goals, objectives, risks and assumptions. Monitors the scope, schedule, budget and other key aspects to ensure successful project delivery through to completion. Identifies resources required to produce planned deliverables. Develops methodologies for improving procedures and coordinates system assessments, architecture and implementations .
- Initiates projects following appropriate project management methodology including gathering and defining project requirements, developing project charters, project plans, budgets and schedules, and forming project teams. Identifies and recommends potential improvements in current methodologies.
- Develops and maintains a productive working relationship with internal and external collaborators.
- Leads the use of collaboration tools to support business needs and outcomes. Ensures compliance with relevant UBC policies, procedures and standards.
- Maintains appropriate professional designations and up-to-date knowledge of current project management techniques and tools.
- Performs other related duties as required.
Consequence of Error/Judgement
This role requires excellent judgement and initiative. Errors could have a significant impact on the success of project delivery, budgets, and could compromise sensitive data and put the Faculty in reputational risk. This would compromise the faculty’s ability to achieve its strategic goals and vision.
Supervision Received
Works under the general direction of the Manager, Governance, Strategy and Planning and may take feedback or direction from Digital Solutions Leadership. Must be able to work independently, carry out work to completion as well as contribute actively and collaborate openly as a team member.Keeps the team informed of the status of work in progress. Works on tasks to meet deadlines on various projects. Works within general policies and an administrative framework. Work is reviewed in terms of achievement of desired results.
Supervision Given
This position works as a member of the Faculty of Medicine’s Digital Solution’s group and may provide mentoring and coaching to new or less experienced project managers, as well as provide leadership and education to other staff within the team as it relates to demonstrated areas of expertise. May supervise work of other project team members on a project.
Minimum Qualifications
Undergraduate degree in a relevant discipline. In-depth knowledge of applications and the business requirements supporting them. Minimum of five years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
- Demonstrated skills in developing, implementing, and evaluating strategic project plans and initiatives.
- Proven ability to exercise initiative, resourcefulness, and sound judgment in project leadership.
- Strong oral and written communication skills, including experience in preparing reports, presentations, and stakeholder updates.
- Ability to manage multiple concurrent projects in a fast-paced, deadline-driven environment.
- Strong analytical skills with the ability to identify key issues, assess risks, and develop effective solutions.
- Ability to communicate complex project information clearly and effectively to diverse audiences.
- Experience mentoring and coaching team members, and serving as a resource for project best practices.
- Ability to develop and implement strategic business and operational plans aligned with organizational goals.
- Proficiency in analyzing and interpreting project data to inform decision-making and provide actionable recommendations.
- Proficient in the use of project management and data analysis tools and applications.
Competency Proficiency:
Core Competencies:
Collaboration Intermediate – I:
Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives targeted at defined business outcomes. Openly encourages other team members to voice their ideas and concerns. Shows respect for differences and diversity, and disagrees without personalizing issues. Utilizes strengths of team members to achieve optimal performance.
Communicating for Results Intermediate – I:
Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving. Seeks and shares relevant information, opinions, and judgments. Handles conflict empathetically. Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate.
Problem Solving Basic - B:
Investigates defined issues with uncertain cause. Solicits input in gathering data that help identify and differentiate the symptoms and root causes of defined problems. Suggests alternative approaches that meet the needs of the organization, the situation, and those involved. Resolves problems and escalates issues with suggestions for further investigation and options for consideration as required.
Role Based Competencies:
Accountability Intermediate – I:
Sets objectives that meet organizational needs. Provides recommendations to individuals and teams on ways to improve performance and meet defined objectives. Monitors and provides feedback on individual and team performance against defined standards.
Analytical Thinking Intermediate – I:
Coordinates the information gathering and reporting process. Reviews trends and compares to expectations. Conducts research to define problems and prepares responses to anticipated questions. Prioritizes multiple issues and opportunities. Identifies relationships and linkages within several information sources. Anticipates issues that are not readily apparent on the surface. Identifies root causes and effects. Defines priorities within performance objectives. Reports and identifies areas that need guidance in order to resolve complex issues. Anticipates the possible outcome of potential solutions.
Business Enterprise Knowledge Basic – B:
Keeps informed on business operations data. Gains consensus for suggestions from supervisors and project teams. Implements solutions for technological improvements that align with day-to-day business needs. Provides a business-based rationale for determining the necessity of incremental technological improvements and communicates viewpoint using the customers' own terminology.
