Manager, Facilities and Fleet Maintenance

Southwestern College (CA) • Other • Chula Vista Campus - Chula Vista, CA • $9.50k - $11.55k / month • 3d ago

SUMMARY DESCRIPTION

Under general direction, plans, organizes, and manages the maintenance of the District’s facilities and fleet; supervises assigned staff; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Director, Facilities, Operations, & Planning. Exercises direct and general supervision over assigned staff.

DISTINGUISHING CHARACTERISTICS

This is a mid-management-level classification responsible for managing services and activities related to facilities and fleet maintenance. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support to the Director, Facilities, Operations, & Planning in a variety of areas.

EDUCATION AND EXPERIENCE

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to bachelor’s degree from an accredited college or university in business or public administration, construction management, or a related field,

AND

Training or education in supervision, PLUS five (5) years of increasingly responsible experience in facilities or fleet maintenance.

One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

LICENSES AND CERTIFICATIONS

Possession of and ability to maintain a valid California Driver’s License.

Before scanning attachments, remove/redact sensitive, confidential information such as date of birth, social security number, address and photograph.

Must satisfactorily pass a pre-employment physical examination if selected for position.

KNOWLEDGE AND ABILITIES

Knowledge of:

Administrative principles and practices, including goal setting, budget development, program development, implementation, and evaluation.
Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work methods and procedures.
Principles and practices of project management.
Principles, practices, methods, equipment, materials, and tools used in construction trades, facilities maintenance, and vehicle maintenance and repair.
Safe work practices related to facilities and fleet maintenance work.
Applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures relevant to assigned programs, projects, and operations.
Contemporary issues of inclusion, social justice, diversity, access, and equity as related to higher education.
Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, and sexual orientation.

Ability to:

Provide professional leadership and direction for the assigned program areas.
Develop and implement goals, objectives, policies, procedures, and work standards for assigned program areas.
Develop and monitor budgets and effectively utilize resources.
Read blueprints and building plans.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Maintain accurate databases, records, and files.
Effectively manage priorities in complex and diverse operational units.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Use tact, initiative, prudence, ethics, and independent judgment within general policy, procedural, and legal guidelines.

JOB DESCRIPTION: Manager, Facilities and Fleet Maintenance

ESSENTIAL DUTIES

Plans, manages, and oversees the daily operations of the District’s building and vehicle maintenance programs, including District fleet, grounds, and maintenance vehicles, energy management equipment, intrusion systems, fire alarms, and fire sprinkler systems.
Participates in the development and implementation of goals, objectives, policies, and priorities for the assigned functions; within District policy, recommends appropriate budget, service, and staffing levels; recommends, establishes, and administers policies and procedures.
Develops, administers, and oversees the maintenance program budget.
Acts as a liaison between maintenance staff and District staff; assigns staff to respond to requests for service and monitors successful resolution of facilities and fleet problems; develops and implements maintenance schedules using the District’s computerized maintenance management system.
Develops and implements facilities projects, including the preparation of plans and specifications for facility repairs and modifications and estimating material and labor costs; develops scopes of work though requisition process; coordinates and inspects the work of outside contractors, architects, and engineers involved in repairs and construction.
Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of the assigned unit, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; reviews and evaluates work products; identifies opportunities for improvement and makes recommendations to the Director, Facilities, Operations, & Planning.
Prepares preventive maintenance procedures and schedules for all equipment, vehicles, and tools and enters into the District’s computerized maintenance management system; oversees, directs, and documents the schedule and assignments for completing the required preventive maintenance.
Monitors progress of scheduled work; prepares contingency plans and related reports as needed; serves as a campus representative and inspector for various vendor installations.
Conducts safety training for various maintenance activities in accordance with District, state, and federal guidelines.

SALARY SCHEDULE: Administrators

This position is a classified exempt position in accordance with the Fair Labor Standard Act and California Education Code Section 88020. The employee holding this position is not eligible for overtime compensation.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

TENTATIVE TIMELINE: Any application received after the initial screening deadline is not guaranteed a review.

April 21-May 18, 2025	Position advertised; District receives applications
May 18, 2025	Initial screening deadline for guaranteed consideration. Position is open until filled.
May 26-June 6,2025	Reviewing of applications.
June 9-20, 2025	Search Committee interviews candidates and second level interview for finalists
July, 2025	Employment start date pending Governing Board approval.