Department
College Summer Session
About the Department
Summer Session
Job Summary
This role provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May develop and implement office procedures and policies and ensures compliance. May prepare and monitor the budget for a unit.
Responsibilities
- In conjunction with Summer Session leadership, reviews, strategizes, and implements business and tactical processes to improve Summer Session operations with key stakeholders for the Summer office and across the College and University.
- Directs and implements office operations and day-to-day administrative tasks that support all programs.
- Understands and applies essential University policies to office setting and operations.
- Manages office efficiency by planning and implementing systems, including overseeing equipment needs, supporting supply procurement, and directing organizational systems and changes to projects.
- Liaison for essential office needs, including communication and processes for maintenance, shipment, and inventory management.
- Oversees office, and goods and services for staff and projects.
- Manages staff and candidate recruitment, interviewing, and onboarding.
- Manages office event planning.
- Point of contact for internal and external stakeholders.
- Manages and delegates front office communications with applicants, admitted students, undergraduate students, and parents.
- Develops and organizes consistent messaging for emails and phone calls that are directed to the Summer Session office.
- Manages and supports other communication and outreach processes with students, parents, and other individuals related to projects, and as needed.
- Collaborates on website content to ensure accuracy, alignment with institutional messaging, and consistency in tone.
- Manages the development of pre-college students handbook and materials.
- Directs and implements academic related projects including fieldtrips, event ticket purchases, transportation, meals, and processing payments to vendors.
- Communicates with instructors/teaching assistants and vendors to ensure successful and smooth course-related trips.
- Fosters collaborative projects for the Executive Director and the Director of Academic Programs.
- Contributes to conversations about and documents department policies, protocols, and workflows with an eye towards improved efficiency.
- Identifies opportunities for process and office management improvements and designs and implements new office systems.
- Contributes to project-based organization and facilitation.
- Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
- Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Education:
Experience:
- Background in customer-facing environment.
- Understanding of office administrative processing systems and technology.
- Working with staff to achieve efficient office operations.
- Project management and operations experience.
Technical Skills or Knowledge:
- Proficiency in PC environment.
- Proficiency in Word, Excel, Outlook, and on-line organizational tools.
- Demonstrated ability to learn new technologies.
Preferred Competencies
- Superior organizational and communication skills.
- Professional demeanor, represent the University well both internally and externally.
- Excellent customer service skills.
- Stay calm in stressful situations.
- Comfort with both structured and unstructured work.
- Work effectively both as part of a team and independently.
- Prioritize competing demands during seasonally busy periods.
- Creative problem-solver, with a strong eye for details.
- Familiarity with university environment a plus.
Working Conditions
- Office environment.
- Fast-paced environment.
- Lift up to 10 pounds.
- Sit at a computer for 5 – 6 hours.
- Occasional walking to other campus locations.
- Work occasional evenings and weekend days.
Application Documents
- Resume/CV (required)
- Cover letter, which is to include your interest in this position (required)
- References Contact Information (3)(required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$64,000.00 - $80,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
