SUMMARY DESCRIPTIONThe Assistant Superintendent/Vice President for Business & Financial Affairs (ASVPBFA) reports directly to the Superintendent/President, provides District-wide leadership, supervision and oversight for Business & Financial Affairs, including planning, all financial and accounting services, to include budget planning and development, business operations, and payroll; leads all facilities, health and wellness center and auxiliary operations to include maintenance and operations, construction and bond management, bookstore, and food services operations. The ASVPBFA may serve as the Superintendent/President’s designee of the District in the absence of the Superintendent/President; supervises and evaluates the performance of assigned staff. The ASVPBFA is the chief business officer for the District.
DISTINGUISHING CHARACTERISTICIs a committed, dynamic administrative leader who embraces cultural competence, inclusive participation, and sets a management standard of leadership ensuring accurate and timely processes and procedures in support of student success and achievement. This leader is committed to transparency, accountability, and effective communication.
EDUCATION AND EXPERIENCE Master’s Degree
AND One (1) year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment.
Demonstrate equity-minded focus, responsiveness, and sensitivity, to and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, and successfully foster and support an inclusive educational and working environment.
DESIRED QUALIFICATIONSA Certified Public Accountant (CPA), Masters of Business Administration, or earned doctorate from an accredited institution is desirable.
Three (3) years progressively responsible administrative experience including leadership and senior management experience.
Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application. KNOWLEDGE AND ABILITIES - Operations, services, and activities of a Business and Financial Affairs Division.
- Public business and financial administration theory, principles, and practices and their application to a wide variety of programs and procedures.
- Principles and practices of program and project design, development, implementation, and administration.
- Pertinent Federal, State, and local laws, codes, and regulations.
- Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
- Prepare and present comprehensive, effective oral and written reports.
- Provide leadership in the development and maintenance of an operational budget.
- Methods and techniques of designing and implementing Business and Financial Affairs related programs and projects including technology programs and projects.
- Experience working in a community college environment with education centers/extended sites and collegial consultation.
- A proven track record of meeting the needs of culturally, ethnically, and economically diverse, faculty, students and staff.
- Leading through a lens of equity and race consciousness.
- Leadership in developing, implementing, supervising and evaluating relevant accounting, finance, facilities and risk management functions.
- Serve as a resource for enrollment management processes.
- Developing and administering instructional program budgets, including external grant funding.
- Applying local, state and federal regulations budget, financial, risk management, and facility affairs, including accreditation.
- Working with college participatory governance groups in a collective bargaining environment.
- Supervising, mentoring and evaluating classified professionals and administrators.
- Advanced oral and written communication skills.
- Interpersonal skills using teamwork, tact, patience, and courtesy.
ESSENTIAL DUTIES - Provide administrative leadership for the Business & Financial Affairs Division including oversight and direct involvement in assigned services and operations; plan and administer assigned services and functions, including business operations, auxiliary services, including food services, health and wellness center, bookstore operations, and risk management activities, programs, and operations.
- Administer and lead the District’s financial affairs in accordance with State/Federal laws, Generally Accepted Accounting Principles (GAAP), principles and procedures of Governmental and Fund Accounting, Board policies, and administrative regulations.
- Monitor all pertinent legislation including California Education Code and Title 5 Code of Regulations, and court decisions that may relate to Business and Financial Affairs functions; assume responsibility for interpretation of, and compliance with, Federal and State laws and regulations relating to Business and Financial Affairs.
- Oversee the development and administration of the District’s annual budget.
- Engage in short and long-range financial planning.
- Serve as the financial agent of the District; assume responsibility for collecting and providing updated financial information as well as accounting for, safeguarding, and investing District funds.
- Plan, organize, and direct all aspects of business related programs; assume responsibility for implementation, interpretation, revision, and evaluation of the District’s financial condition.
- Assist Superintendent/President in formulating the business policies to be recommended to the Governing Board.
- Conduct financial analysis and prepares reports necessary for the effective management and operation of the District.
- Prepare required and present reports for the State Chancellor’s Office and Governing Board.
- Maintain perpetual inventory of all properties of the District.
- Plan and implement all annual audits.
- Implement the Educational and Facilities Master Plans, which may include student housing respectively; oversee the preparation of annual plans for the major units within the Business & Financial Affairs Division and evaluate the attainment of goals.
- Provide leadership in collective bargaining and contract administration activities; may serve on the District’s negotiating team with faculty unions; maintain confidentiality regarding issues related to negotiations and collective bargaining matters; ensure compliance with labor union contracts; and serve as a resource to assist in addressing faculty grievances.
- Review legislation affecting college business management and advises Superintendent/President.
JOB DESCRIPTION:
Assistant Superintendent/Vice President, Business and Financial AffairsSALARY SCHEDULE: Unrepresented AdministratorsPHYSICAL DEMANDS AND WORKING ENVIRONMENTThis is a non-telecommuting position.- Indoor office work environment
- Driving to various locations inside and outside of the district.
TENTATIVE TIMELINE: Any application received after the initial screening deadline is not guaranteed a review.
December 16-February 2, 2025 | Position advertised; District receives applications. |
December 21-January 5, 2025 | District closed for winter break. |
February 2, 2025 | Initial screening deadline for guaranteed consideration. |
February 10-21, 2025 | Reviewing of applications. |
March 3-14, 2025 | Search Committee interviews candidates. |
March/April, 2025 | Second level interview for top finalists. |
July 1, 2025 | Tentative employment start date pending Governing Board approval. |
