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Position Summary:
Under the supervision of the Human Resources Advisor in the Faculty of Dental Medicine and Oral Health Sciences, the Human Resources Administrator is responsible for all human resources activities and transactions related to academic and administrative staff. This position provides support to the Faculty in the application of HR and Academic Personnel policies, ensuring consistency, equity, and compliance. The HR team is responsible for planning and implementing policies and procedures and administering all HR processes during the life cycle of the Faculty’s administrative and academic employees.
Primary Responsibilities:
1. Assist the Faculty Administration and faculty members with regards to HR policies and their application. Act as a resource on HR issues to employees of the Faculty of Dentistry.
2. Guide the Dean and faculty members on policies and procedures and collective agreements concerning academic and administrative positions. Foster and maintain excellent working relationships with stakeholders.
3. Communicate and collaborate with Human Resources and the Academic Personnel Office to ensure standards are met and record-keeping is complete, consistent, and transparent.
4. Assist the Dean’s office with academic recruitment including advertising, uploading recruitment dossiers, and administering hiring documentation. Prepare letters of offer ensuring that all University policies, procedures, and collective agreements are respected.
5. Assist the HR Advisor with all aspects of the salary review process.
6. Assist with the recruitment of new staff. In some cases, identify position requirements, draft job descriptions and postings, assist in interviews and selection.
7. Prepare letters of offer and participate in onboarding and orienting new employees, administer trial/probationary reviews.
8. Process appointments and reappointments, salaries, and stipends, according to policies and procedures. Ensure effective processing of documentation pertaining to terminations, retirements, transfers, and leaves. Assist with exit interviews and the compilation of statistics for turnover reports.
9. Assist in employee relations cases. Perform preliminary investigations to gather background information. Assist HR Advisor with continuous follow-up.
10. Oversee processing of payroll transactions. Ensure accuracy and compliance of all payments.
11. Oversee administrative processes for all leaves including medical leaves and CSST dossiers (including issues related to health and safety). Complete all required documentation. Produce and interpret statistics on leaves.
12. Assist with the implementation of initiatives/programs/policies introduced by Faculty and Central units.
13. Responsible for process of re-appointment, tenure and promotion staff, help define the criteria for promotion, guide faculty members on procedures and collect necessary documents and forms.
14. Responsible for the recruitment process for tenure-track and contract academic staff; assist and inform search committees on procedures.
15. Ensure that all deadlines are respected and act as first-point of contact for Departmental Tenure Committee (DTC) members, University Tenure Committee (UTC) members and Secretariat.
Other Qualifying Skills and/or Abilities
1. Experience working in human resources and or in a research or academic environment is an asset.
2. CRHA designation and experience with University HR policies and collective agreements is an asset.
3. Excellent interpersonal skills to establish and maintain effective working relationships with stakeholders at all levels.
4. Client-focused with strong problem-solving, priority-setting, and organizational skills.
5. Ability to manage and respect competing deadlines and to adapt to changing circumstances.
6. Proven attention to detail and analytical skills to understand, interpret and apply complex academic policies and procedures.
7. Autonomy, initiative, and a collaborative approach.
8. Comfortable in a changing environment, flexibility, and adaptability.
9. Comfortable using Microsoft Office tools for word-processing, spreadsheets and presentations and databases including Workday.
10. Demonstrated spoken and written communication skills in English and French.
Faculty/Unit: Faculty of Dental Medicine and Oral Health Sciences
Minimum Education and Experience:
DEC III 3 Years Related Experience /
(MPEX Grade 03) $61,070.00 - $71,850.00 - $82,630.00
Job Profile:
MPEX-HRM1D - Human Resources Generalist - Professional 1 (Excluded)
33.75 (Full time)
Human Resources Advisor
Position End Date (If applicable):
2025-06-12
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.
