St. Charles Community College (SCC) is located just west of St. Louis, in the heart of growing St. Charles County. At SCC, we have a passion for student success. We serve a growing and varied student population, and we are committed to increasing the representation of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving a wide range of student backgrounds.
We are seeking an Administrative Assistant II who will support the Health Sciences Department.
POSITION SUMMARY
- Assists the School Coordinator/Assistant Dean or other supervisor with the department's administrative activities by coordinating various administrative processes and projects. Provides administrative support for academic affairs including organizing and maintaining office functions.
- Serves as the primary contact of information for faculty, students, colleagues, and visitors. Active contributor as a team member of the department in day-to-day operations, including customer service, preparation and distribution of documents, mail distribution, office supply ordering and inventory, equipment monitoring, performing related tasks and contributing to the overall efficiency and productivity of the academic school.
- Establish and maintain various complex, interrelated filing systems, including confidential student and employment files, records, manuals, and reports related to budget and cost records.
- Organizes physical and digital filing systems and collects departmental and college information and provides to department personnel and/or public. Maintain accurate records and databases, entering information related to students, employees, or other organizational data. Ensures data confidentiality and security. Assists with employment processes to varying degrees.
- Under the guidance of the appropriate administrator, enter data such as class assignments, semester schedules, monitors registrations and prepares reports for supervisor. Assists with coordination of rosters, grade reports, absence forms, and other needed documentation.
- Arrange and coordinate meetings, including reserving meeting rooms, sending invitations, and preparing materials and equipment. Document contents and discussion of meeting, when requested. Support special projects or initiatives when assigned and collaborate with team members to achieve project objectives. Assist in preparing documents, reports, and presentations, including formatting, proofreading, and ensuring documents meet the required standards.
- Ability to work under pressure in a fast-paced work environment, particularly during peak periods. Must be able to handle multiple projects or duties simultaneously, exercising independent judgement to plan, prioritize and execute workload. Demonstrated ability to use logical reasoning to analyze a situation/matter and determine a solution. May be required to cross-train employees in work unit. The ability to responsibly provide assistance to other workers in the unit providing back-up support and supplemental services during busy periods.
MINIMUM KNOWLEDGE AND EXPERIENCE
- Associates degree and three (3) years of office experience, OR High School diploma or equivalent with a minimum of six (6) years of full-time related experience.
*Requires regular and predictable attendance.
**Will be subject to a criminal background check.
St. Charles Community College is an Equal Opportunity Employer.
