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Job Type:
Employee
Duration in Months(for fixed-term jobs):
12
Job Family:
Procurement
# of Open Positions:
1
Faculty/Service - Department:
Student Affairs, Purchasing
Campus:
Main Campus
Union Affiliation:
SSUO
Date Posted:
June 26, 2025
Applications must be received BEFORE:
July 07, 2025
Hours per week:
35
Salary Grade:
SSUO Grade 07
Salary Range:
$59,038.00 - $74,574.00About Student Affairs:
Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events, we provide extensive recreation program opportunities and varsity sports activities, we run an innovative career development and experiential learning program and much more!
There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.
Position purpose:
Support all purchasing requests of goods and services for business units, in compliance with all relevant policies in order to support academic and research activities. Act as a resource person for members of the faculty or service regarding the best means of procurement.
In this role, your responsibilities will include:
Approve requisitions and purchase orders up to $10K for their unit, validating the sourcing process, the financial information, the shipping, and payment terms, determining the best use of public funds.
Manage receipts, returns and change orders to ensure compliance and fulfilment of the transaction and client needs.
Act as a subject matter expert to guide, analyze and approve derogations up to $10K for their unit to proactively ensure fair, responsible and transparent procurement process.
Take all necessary actions to monitor, review and approve requests for transgressions up to $10K, aiming to prevent this type of transaction.
Deal with suppliers to obtain prices and quotes for internal clients. Negotiate in the best interest of the client and supplier relations.
Verify, reconcile and approve supplier invoices in accordance with established policies and procedures. Follow up with purchasing irregularities, item or deliverable missing upon delivery, damaged merchandise, and incorrectly applied taxes.
Assist identifying and authorizing custom clearance of foreign goods through. Might be asked to receive ordered goods and store them in accordance with relevant standards and procedures.
Act as a resource person for members of the faculty or service by explaining goods and services procurement processes, deadlines and practices.
Provide various simple to moderately complex reports concerning procurement activities on both a scheduled and ad-hoc basis to support day-to-day operations and planning.
Participate in the development of procurement reference material, such as procedures, processes and systems related, providing expertise and recommendations
What you will bring:
Postsecondary education in administration and office technology or an equivalent combination of education and work experience
Minimum 2 years of demonstrated experience in a similar role
Bilingualism – English and French (oral and written)
Knowledge of procurement principles and practices
Knowledge of University procurement policies and procedures, and of procurement legislation
Knowledge of tax and customs legislation and regulations
Ability to work under pressure and adapt to shifting priorities
Experience purchasing supplies and scientific equipment an asset
Knowledge of rules and practices in the safe transportation and handling of dangerous goods an asset
Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods an asset
Experience interpreting, explaining and applying policies and regulations
Excellent communication, interpersonal and customer service skills
Experience using computer systems and software Initiative, self-reliance, good judgment
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
