Job Description
Join the Indian River State College Team – Exceptional Benefits Await You!
At Indian River State College, you’ll do more than just build a career—you’ll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance.
Comprehensive Health Coverage
We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources.
We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)
Retirement Plans for a Secure Future
Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans.
Generous Paid Time Off
Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated.
Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area.
Professional Growth Opportunities
Build your career with purpose by engaging in meaningful projects and professional development opportunities. Indian River State College provides the tools and support needed to help you reach your full potential.
Now Hiring: Administrative Assistant
Indian River State College is seeking a detail-oriented and proactive Administrative Assistant to support our Provost’s Office. In this role, you'll help ensure the office runs smoothly by managing schedules, processing faculty credentials, coordinating meetings, preparing reports, and handling administrative tasks with professionalism and confidentiality.
Ideal candidates will have strong communication skills, excellent attention to detail, and the ability to multitask in a fast-paced environment. If you're highly organized, tech-savvy, and passionate about supporting a mission-driven team, we’d love to meet you!
JOB SUMMARY:
Under minimal supervision, this position provides administrative support for assigned area. Maintain confidentiality and ensure the office operate smoothly and efficiently at all times. Duties include: Assist with overseeing administrative records, process and maintain faculty credentials, requisitions, invoices, reimbursements, p-card purchases, and reconciliations. Complete assigned reports if applicable; coordinate and set up meetings, interviews, and appointments; and perform routine administrative tasks that may include Human Resources, Finance, payroll, and other college departments.
SPECIFIC DUTIES AND RESPONSIBILITIES:
- Complete all administrative tasks for the Provost;
- Process and maintain all faculty credentials;
- Prepare and compose professional correspondence and communications.
- Assist the Provost, office staff, and other College employees with information requests.
- Schedule appointments and meetings for the Provost and Associate Vice Provost.
- Answer incoming telephone calls, emails and walk-in inquiries from the College, campus and community while disseminating accurate answers and information on behalf of the Vice President.
- Respond to telephone, fax and e-mail contacts. Handle all walk-ins whether they be visitors or employees.
- Create an environment of collaborative transparency and supportive accountability that will assist with ideas to optimize actual financial performance.
- Provide proactive intervention and problem resolution with students or employees who need additional assistance.
- Establish and maintain a well-organized filing system.
- Attend all Administrative staff, full staff, and committee meetings and take accurate minutes in all meetings.
- Coordinate travel arrangements and conference registrations for the Provost and Associate Vice Provost.
- Assist with preparing financial analysis to support budget planning and decision making.
- Support the division in special projects.
- Complete other related duties and responsibilities as assigned.
QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:
- Associate degree; five (5) years of related administrative assistant work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
- Knowledge of office administration, bookkeeping, and related equipment.
- Skill in organizing, filing, scheduling and coordinating meetings, managing time, and prioritizing tasks.
- Ability to be accurate and detailed oriented, maintain confidentiality, make sound judgments, multi-task, be self-motivated, and work independently.
- Demonstrated expertise in office skills such as word processing, database management, spreadsheet, power point, windows, and ERP applications.
- Strong office management, interpersonal, and organizational skills.
- Excellent written and verbal communications skills;
- Strong initiative and productivity
- Ability to compose routine correspondence, organize projects, maintain organized files, greet guests, answer telephones.
- Ability to take and transcribe minutes of meetings, and similar office skill duties;
- Possess outstanding time management skills and professional demeanor at all times
PHYSICAL DEMANDS:
This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.
Classification
Staff
Supervisory
No
FLSA Exempt
No
Employment Type
Regular
Compensation and Application Deadline
Pay range starts at: $19.51/hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience | Open until filled.
