Who We Are
Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.
The Department of Chemistry founded in 1965, is one of the founding departments within the Faculty of Science at Simon Fraser University. Prominent research and teaching focused department with around 27 research labs and over 35 teaching and research faculty. Our teaching is present across the Burnaby and Surrey campuses with courses running throughout the academic year. Our administrative team supports our department goals, faculty, staff, and students.
About the Role
The Assistant to the Chair and Administrative assistant role provides day to day support to the Department Chair, Manager, Academic and Administrative Services as well as departmental faculty and staff in departmental operations by ensuring timeliness and management of workflow to the Chair and department members. Acts as a key link between external, departmental members and the Chair to prioritise department needs. Supports the Manager in faculty relations which ensures that the department remains in observance of the collective agreements to prevent disputes, grievances and breakdowns between faculty and management, the hiring, promotion and tenure of department faculty members, external reviews etc. Oversees and manages core departmental events (seminar series, department meetings, interdepartmental meetings).
We're looking for someone who:
- Acts with professionalism and integrity.
- Is respectful and inclusive.
- Works together in a collaboratively in team settings and well alone.
- Plans and prioritises based on needs with big picture goals and visions in mind.
- Communicates effectively and clearly.
Full Job Description
Qualifications
High school graduation and one year of post-secondary education or formal program equivalent, including training in word processing, database, spreadsheet, and web applications; and secretarial practices. 3 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.
- Excellent interpersonal and communication skills both verbal and written.
- Ability to handle confidential and sensitive material with discretion.
- Demonstrated ability to work with frequent interruptions and competing deadlines.
- Demonstrated ability to follow instructions both oral and written with accuracy.
- Excellent organisational skills with the ability to priorise work.
- Demonstrated ability of attention to detail.
- Ability to exercise mature judgment, communicating with tact and diplomacy.
What We Offer
At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):
- 3 weeks’ vacation (prorated for the first year)*
- Hybrid-work program for eligible positions
- Employer paid defined benefit pension plan
- On-campus tuition waiver for employees and their immediate family members*
- Funding for professional development expenses*
- And more! View our benefits brochure
*Prorated for part-time employees
Additional Information
We would love someone who is a team player, that is able to work in groups collaboratively and understands deadlines and priorities as well as the importance of meeting them. We would love someone who is proactive and understands the small details impact the bigger picture.
For external candidates, the starting salary is the first step of the salary range.
Please include your cover letter and resume in one attachment.
SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.
We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact pei_reception@sfu.ca.
