Scheduled Hours
40
Position Summary
We are seeking a dedicated, organized, and detail-oriented Pre-Award Support Specialist to join our dynamic team. The successful candidate will play a vital role in providing support for pre-award functions related to pediatric research grants and projects.
The successful candidate will play a vital role in the sponsored project life cycle, ensuring the successful preparation and submission of research grant proposals. This role involves coordinating with faculty, center directors, and support Department staff throughout the pre-award stage of sponsored projects. This includes managing deadlines, proposal preparation and submission, just-in-time requests, and compliance.
This role may assist with activities related to post award with supervision/oversight.
Job Description
Primary Duties & Responsibilities:
Proposal/Grant Management
- Performs pre-award job duties in response to basic or moderately complex proposal guidelines and terms and conditions.
- Works with faculty in proposal preparation and submission.
- Assists with budgeting, analysis, and justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
- Serves as liaison between the Chair, Faculty, and Department Administrators (DAs) / Business Managers. Stays current on federal and university developments regarding research administration and complex regulations.
- Coordinates submissions, work with PI to prepare budget, and may obtain pricing quotes from other departments.
- Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
- Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
- Reviews all agency forms for submission and prepares submission checklist for PI
- Enters grant budgeting documents on line, as needed.
- Obtains PI and institutional signatures for proposal submissions.
- Initiates subaward setup through SUBS system. Uploads pre-award documents and hands it off to Post-award staff
- Coordinates with the Post-award staff and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.
Award Management
- Provides internal notice of award (NOA), including sponsor award documents, to SPA and the PI, noting any special terms and conditions as well as committed effort on basic to moderately complex awards.
- Monitors and works with PI to submit annual agency progress reports (e.g., Research Performance Progress Reports/RPPRs).
- Works closely with Post-Award staff on revised budgets.
Research Compliance
- Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support, etc).
Research Reporting
- Enters and maintains online database of grants submitted, awarded, rejected, etc.
May assist with some post award activities such as the following:
- Assist Research Administrator and/or Postaward staff with the year-end processes and reporting
- Assist Research Administrator and/or Postaward staff with providing fund management and make any necessary budgetary changes.
- May approve purchasing documents and provide guidance to purchasing staff on appropriate expenditures according to specific grant policies.
Performs other duties and/or special projects assigned by Research Administrator.
Working Conditions:
Job Location/Working Conditions
- Normal office environment.
- May have some travel to conferences or training.
Physical Effort
- Typically sitting at desk or table.
- Repetitive wrist, hand or finger movement.
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (1 Year)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications:
- Knowledge of Research Management System (RMS), SUBS System, and agency guidelines.
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
No additional work experience beyond what is stated in the Required Qualifications section.
Skills:
Accounting, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, Grant Applications, Interpersonal Communication, Learning New Technologies, Maintaining Composure, Microsoft Excel, Microsoft Office, Oral Communications, Workday Software, Written Communication
Grade
G10-H
Salary Range
$25.47 - $39.49 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
