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Job Type:
Employee
Duration in Months(for fixed-term jobs):
24
Job Family:
Academic Program Management
# of Open Positions:
1
Faculty/Service - Department:
Outreach Office
Campus:
Main Campus
Union Affiliation:
N/A
Date Posted:
August 07, 2025
Applications must be received BEFORE:
August 18, 2025
Hours per week:
35
Salary Grade:
Non-Union Grade NC5 - 35 hrs
Salary Range:
$67,700.00 - $84,625.00About the Faculty of Engineering
The Faculty of Engineering strives to provide a learning environment that promotes excellence and innovation, ethical practice and responsibility towards society. Our workplace will challenge, energize and motivate you to be your very best while providing opportunities for career growth and professional development. Our work makes a world of difference in the lives of our students, who will become the next generation of leaders and change makers of our society. Our dynamic community is dedicated to building innovations that will not only help the advancement of technology, but solutions that will revolutionize the industry. We look forward to making the future TOGETHER!
*We operate in a hybrid environment, with three days per week on campus.
Position purpose:
Coordinates faculty initiatives that are designed to help youth build interest in engineering at the University of Ottawa. Coordinates all human, physical, and budgetary resources for the Outreach office, including workshops and community events. Manages the logistics of planned events, including coordinating and approving all communications geared towards parents/teachers. Organizes promotional activities, manages administrative systems as well as resources for various initiatives.
In this role, your responsibilities will include:
1. Supports the Manager in the development of an annual plan for Outreach programs (workshops, afterschool programs, underrepresented youth programs, events, etc.). Determines the financial and resource requirements for each initiative, while designating the associated responsibilities and tasks. Monitors the progress of tasks with the objective of meeting goal targets.
2. Oversees program logistics and scheduling, ensuring accuracy and avoiding scheduling conflicts while using the management software. Provides instructors and staff with schedules, resources, and support for workshop delivery when needed. Coordinates room bookings, lab access, transportation, and travel arrangements for instructors. Manages logistics for on-campus student visits. Maintains up-to-date procedures and documentation for all activities.
3. Leads the recruitment process for workshops and community events, including camp counselors. Provides support to staff regarding project planning and coordination. Identifies development needs and recommends appropriate training strategies. Manages all staff-related issues or conflicts.
4. Leads a training portfolio for new staff during each semester. Develops an overall training schedule for new employees and ensures coordination of training sessions with certified trainers (i.e., WHIMS, lab safety, first aid, etc.).
5. Coordinates community partnerships and reviews/approves promotional campaigns. Ensures efficient delivery of information to parents interested in engineering events and youth programs. Promotes workshops throughout various Ottawa school boards and other community partners.
6. Monitors and manages the main email inbox daily. Responds to inquiries or directs them to the appropriate team member. Answer incoming phone calls and messages. Assists in developing communication templates and protocols for consistency.
7. Assists the Faculty of Engineering Secondary School’s principal with all administrative tasks, including sending report cards to students’ parents and school principals, answering inquiries from parents, following up on students’ enrolments and ensuring to meet the Ontario School Information System (OnSIS) requirements.
8. Assists with the implementation of the programs’ finances. Reconciles invoices/deposits and refunds. Develops sponsorship plans, manages funding applications, provides required data to funders, and fulfills all reporting requirements.
What you will bring:
- University degree in Administration, Marketing, Education or an equivalent combination of education, training and experience
- 2 years of experience in administration, customer service, and/or marketing
- A background in Engineering, Science or related field is considered an asset
- Knowledge of the elementary and secondary school curriculum in Ontario and Quebec considered an asset
- Knowledge of marketing strategies and sponsorship activities
- Experience in supervision
- Strong interpersonal and communication skills
- Ability to communicate effectively with various client groups
- Experience with information and database management
- Ability to think critically and solve problems efficiently
- Ability to multitask and stay organized
- Bilingualism: French and English (written and spoken)
#LI-Hybrid
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
