Boston College IntroductionFounded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.
Job DescriptionFiscal & Grant Specialist, Connell School of Nursing
Working directly with the Assistant Director, Fiscal & Grant Administration, the Fiscal & Grant Specialist’s primary responsibility is the financial management of research projects, both internally and externally funded. They are the primary contact for processing financial reimbursements and invoices related to these research projects. They will also reconcile monthly any purchasing card transactions on these projects and work to ensure appropriate charges are posted. They will maintain budget trackers and work closely with faculty members to ensure expenses are posted within budget guidelines. They provide financial analysis support to the Assistant Director, Fiscal & Grant Administration and Associate Dean, Finance & Administration, and assists with budgeting, forecasting, and reporting.
Fiscal and Grant Processing - 70%
•Submit departmental and interdepartmental budget transfers through the PeopleSoft system.
•Process faculty/staff reimbursement on external grants and internal funding , start-up accounts and internal awards in the PeopleSoft system.
•For signed contracts, set up purchase orders in the PeopleSoft system. Process vouchers against these purchase orders and track remaining spend.
•Process non-purchase order vouchers and ensure charge is appropriate and in line with budget.
•Prepare purchasing card reconciliations monthly by gathering receipts and ensure appropriateness of charges.
•Coordinate UGRF hiring process with other responsible parties within the school.
•Maintain budget files and Manage faculty and staff travel request process and available funds as well as all related transactions.
Human Resources Administration - 10%
• Assist in the review of timecards submitted through Kronos for UGRFs and hourly employees working on grants.
• Trouble shoot issues as needed.
Financial Analysis/Forecasting - 10%
• Assist in budgeting and short- and long-range forecasting/planning projections of external awards and internally funded projects in CSON.
• Monitor use and availability of funds via PeopleSoft. Resolve inconsistencies and refer acute issues to Associate Dean as needed.
• Compile, manipulate, and analyze data from various sources; provide ad hoc and canned reports through Excel and/or PeopleSoft; provide recommendations to inform decision-making.
Administrative Support - 10%
•Problem-solve for students, staff and faculty.
•Be available for special projects at the request of the Associate Dean and Assistant Director, Fiscal & Grants Administration
•Serve as a point of contact for issues and determine the involvement of other parties as needed.
The
Fiscal & Grant Specialist must gather information and assess needs related
to CSON resources. This position’s regular and ongoing assessment is of
critical importance in decisions made by the Associate Dean for Finance and
Administration involving financial and human resources within the school. They are
responsible for maintaining documentation of financial policies related to grants,
internal awards and start-up funds. They will coordinate and project the funds
provided for some faculty travel, grant expenses and undergraduate research
fellows.
This position requires timely completion of an array
of complex projects amidst frequent interruptions. Often the job requires
juggling numerous time-sensitive projects, each with its own set of
multi-faceted details and procedural steps. A broad knowledge of systems, both
university systems and technology systems, is required. Another important
challenge is that of taking a positive, customer-focused role to facilitate
workflow.
Requires sound decision making, strong ability
to manage up and understanding of organizational operations. Requires respect
for others and confidence in leading and supervising in a work place setting.
Strong financial understanding and ability to analyze data to reach
recommendations for use of funds. Ability to communicate to management as well
as staff levels. Ability to interpret financials transactions and project
long-term outcomes as a result of data.
Hiring Range: $26.76/hr to $33.43/hr. Pay rate commensurate with relevant experience.
RequirementsA bachelor’s degree in accounting, finance or related field is preferred but not required.
A minimum of 2 years of professional
experience in a demanding, finance-focused setting is highly valued. Strong
experience in financial operations, including budgeting process and processing
financial data, is a
significant advantage.
We are seeking a candidate with a proven
ability to prioritize and manage multiple tasks while maintaining a high level
of accuracy. Strong organizational skills and attention to detail are
paramount. This role requires a collaborative approach to problem-solving, as
well as the capacity to take a leadership role in resolving complex issues. The
candidate must possess excellent quantitative and technical skills, including
advanced proficiency in Excel and experience with financial management systems
such as PeopleSoft Financials. The ability to rapidly acquire proficiency in
new software tools is crucial for success in this position.
Closing StatementBoston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
- Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process.
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.
