Director, Facilities, Operations & Planning

Southwestern College (CA) • Chula Vista Campus - Chula Vista, CA • $13.43k - $16.32k / month • 18h ago

SUMMARY DESCRIPTION

Under general direction, plans, organizes, and manages all functions and activities of the Facilities, Operations & Planning Department, including planning, design, construction, renovation, plant operations, custodial operations, and maintenance and repair of buildings, facilities, grounds, fleet, and equipment; coordinates assigned activities with other District departments, staff, and outside agencies; provides highly responsible and complex professional assistance to the Vice President, Business and Financial Affairs in areas of expertise; supervises and evaluates the performance of assigned staff; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Vice President, Business and Financial Affairs. Exercises general direction and supervision over management, supervisory, professional, technical, and administrative support staff, directly and through subordinate levels of management and supervision.

DISTINGUISHING CHARACTERISTICS

This is a Department Director classification that oversees, directs, and participates in all activities of the Facilities, Operations and Planning Department, including short- and long-term planning, development, and administration of departmental policies, procedures, and services. This class provides assistance to the Vice President, Business and Financial Affairs in a variety of administrative, coordinative, analytical, and liaison capacities.

EDUCATION AND EXPERIENCE

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in architecture, engineering, or a related field

AND

Five (5) years of increasingly responsible experience in construction management, facilities planning and management, or a related field, preferably in the public sector.

One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

LICENSES AND CERTIFICATIONS

Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

KNOWLEDGE AND ABILITIES

Knowledge of:

Administrative principles and practices, including goal setting, program development, implementation, and evaluation.
Technical aspects of facilities planning, construction, and maintenance, including HVAC, electrical distribution, plumbing, fire/life safety, carpentry, hardware, underground water, wastewater, and electrical distribution infrastructure.
Principles and practices of long-term facilities planning and maintenance.
Principles, practices, methods, and procedures related to construction and project management.
Architectural and engineering plans and specifications.
Applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures relevant to assigned programs, projects, and operations.
Methods and techniques for the development of presentations, business correspondence, research and reporting, and information distribution.
Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, and sexual orientation.

Ability to:

Provide administrative and professional leadership and direction for the department and assigned program areas.
Develop and implement goals, objectives, policies, procedures, and work standards for assigned program areas.
Develop and monitor budgets and effectively utilize resources.
Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, physical ability, and ethnic backgrounds of community college students.
Interpret, apply, explain, and ensure compliance with applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures.
Plan, organize, control and direct District-wide operations and activities involved in the planning, design, inspection, cleaning, construction, renovation, maintenance, and repair of buildings, facilities, grounds, and equipment.
Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel
Select, train, motivate, and evaluate the work of staff; train staff in work methods and procedures.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Conduct effective negotiations and effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

JOB DESCRIPTION: Director, Facilities, Operations & Planning

ESSENTIAL DUTIES

Assumes full management responsibility for all Facilities, Operations & Planning Department programs, services, and activities, including the planning, design, construction, renovation, plant operations, custodial operations, and maintenance and repair of buildings, facilities, grounds, fleet, and equipment; establishes and maintains departmental and project timelines and priorities; ensures related activities comply with established standards, requirements, laws, codes, rules, regulations, ordinances, policies and procedures.
Collaborates and communicates with other District departments and staff to develop and implement effective facilities planning and management programs; directs the preparation of long-range facility plans and specifications; prepares applications for state and federal construction funds; prepares and submits various reports regarding District building projects and the District’s Five-Year Construction Plan and Scheduled Maintenance Program.
Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within District policy, appropriate budget, service, and staffing levels.
Manages and participates in the development and administration of the department’s annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
Selects, trains, motivates, and directs department staff; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; coaches staff toward improved performance; implements discipline and termination procedures; responds to staff questions and concerns.
Contributes to the overall quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
Conducts a variety of analytical and operational studies regarding departmental and programmatic activities; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
Attends and participates in professional group meetings and various District committees and advisory groups; stays abreast of new trends and innovations in the field of facilities planning and management and other programs and services as they relate to the area of assignment.
Monitors changes in laws, regulations, and technology that may affect District or departmental operations; implements policy and procedural changes as required.

SALARY SCHEDULE: Administrators

This position is a classified exempt position in accordance with the Fair Labor Standard Act and California Education Code Section 88020. The employee holding this position is not eligible for overtime compensation.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

TENTATIVE TIMELINE: Any application received after the initial screening deadline is not guaranteed a review.

February 19-April 6, 2025	Position advertised; District receives applications
April 6, 2025	Initial screening deadline for guaranteed consideration. Position is open until filled.
March 31-April 6, 2025	District closed for spring break.
April 14-25, 2025	Reviewing of applications.
May 5-9, 2025	Search Committee interviews candidates and second level interview for finalists
June, 2025	Employment start date pending Governing Board approval.

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