Public Health and Preventive Medicine Program Manager, Competence By Design
Public Health and Preventive Medicine Program Manager, CBD
Supervisory Organization: PHPM Residency program, College of Medicine, USask
Job Profile: ASPA Phase 2
Job Description
At University of Saskatchewan, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to the University as a workplace, and creates the necessary conditions for a rewarding career.
JOB SUMMARY
The Public Health and Preventive Medicine (PHPM) Program Manager, CBD is a strategic and operational role, responsible for assisting the Program Director, CBD Lead physician, and Program Administrator in developing, delivering and evaluating the PHPM residency program as they prepare for and transition to a Competence By Design (CBD) model in July 2025. This is a 6 month, .5 term position (June 1st – December 31st, 2025 with the possibility of extension).
ORGANIZATIONAL STATUS
The College of Medicine educates students at the undergraduate, graduate and postgraduate levels, and pursues research to make innovative advances in knowledge and practice to improve health.
Based in the Department of Community Health & Epidemiology, the PHPM residency program delivers specialty training for medical residents and medical students at program sites throughout Saskatchewan. The program typically supports 5 - 8 residents annually.
Competence by Design (CBD) is the Canadian national approach to Competency Based Medical Education (CBME) for specialist residency training. In a CBME system, the curriculum is organized around the outcomes expected of a resident and that resident's advancement is dependent on having achieved those expected outcomes.
The PHPM Program Manager serves as an integral member of the PHPM residency program administrative team and works directly with the Program Director, CBD Lead physician, and Program Administrator.
The PHPM Program Manager collaborates and interacts with other USask faculty and staff, in particular the Faculty of Medicine’s Postgraduate Education and Undergraduate Education offices, other health professionals, health authorities and academic organizations outside USask to support the PHPM Program’s activities.
WORK PERFORMED
Strategic Direction
- Contributes to strategic planning of the PHPM residency program operations and administration.
- Collaborates with the Program Director and Program Administrator to manage the overall priorities, goals and initiatives of the PHPM residency program.
- Under the direction of the Program Director and the CBD Lead, manages and directs the shift to CBME for the PHPM program.
Program Operations
- Utilizes Elentra for implementation and management of CBD, including development and implementation of e-portfolios for residents and assessment tools for supervisors.
- Supports residents and faculty using USask and PGME learning management systems (e.g., One45, Canvas, Qualtrics, RMS, and Elentra).
- Manages the planning, delivery, teaching tracking and ongoing quality improvement of Academic Half Day, working with a team of clinical faculty to develop the curriculum in alignment with CBME.
- Manages resident files, confidential data and metrics, developing processes and workflows for CBD that ensure the integrity and accuracy of the data.
- Develops and manages an annual cycle of quality improvement for CBD including process optimization, policy revisions and site improvements based on evaluation feedback.
- Develops and implements strategies to actively engage with residents and faculty to create and maintain a high-quality resident experience throughout the program’s CBD transition.
- Assists the Program Director to resolve complex policy issues that may arise in the residency training. This requires troubleshooting and ensuring any solutions comply with PGME policies and the residents’ Collective Agreement.
- Assists the Program Administrator to maintain internal Sharepoint sites used by program administration, residents and clinical faculty.
- Assists the Program Administrator to manage the planning and administration of multiple residency program committees including coordinating agendas, minutes, and following up on action items.
Stakeholder Relationships
- Advises preceptors, site leads, hospital administration and residents on USask & PGME policies and procedures, residency training issues, and Royal College Standards of Accreditation and Specialty Training requirements issues.
- Fosters strong relationships with site leads and administrators to ensure effective collaboration on program delivery.
- Fosters relationships with other staff and faculty at the Dept of CH&E and proactively identifies opportunities for collaboration with other programs.
- Fosters relationships with key supports and networks within USask, PGME, and within the Health Authority.
Assessments and Evaluations
- Develops assessment and evaluation forms for preceptors and trainees, manages the on-line assessment and evaluation systems for the program (Elentra, One45), and makes recommendations on the systems
- Develops and implements strategies to monitor and evaluate the success of the PHPM program’s transition to CBD and provides recommendations based on findings
- Develops and implements policies and procedures related to CBD for program administration
- Develops an orientation session for new residents and advises residents and faculty on the policies and procedures related to CBD
- Collaborates with the Program Director and Program Administrator to address outstanding actions from past accreditation review and prepare the program for any upcoming accreditation reviews
CONSEQUENCE OF ERROR
This position has the freedom to act on administrative decisions and is required to exercise judgment and analytical skills in identifying urgent and important matters. Communications can be sensitive and extremely confidential and a high level of discretion and tact in handling of sensitive issues pertaining to both residents and faculty is required. Lack of judgement and tact could lead to reputational damages for the PHPM program. Failure to effectively monitor operational requirements, while maintaining a high level of accuracy, could adversely threaten Royal College accreditation as well as resident training.
SUPERVISION RECEIVED
After initial instruction, the incumbent is expected to work independently, consulting with the Program Director and Program Administrator on new or unusual situations. The PHPM Program Manager takes broad direction from the Program Director and is supervised by the CBD Lead. The incumbent will be expected to work independently and within a team environment with considerable autonomy.
MINIMUM QUALIFICATIONS
Undergraduate degree in a relevant discipline. Minimum of three years of education, training and/or related experience in program implementation, management and evaluation or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.
PREFERRED QUALIFICATIONS
- Ability to understand and apply policies, procedures, and instructions is required.
- Ability to communicate effectively verbally and in writing is required
- Ability to deal with a diversity of people in a calm, courteous, and effective manner is required
- Ability to provide quality service to residents and faculty in a courteous, patient manner is required
- Ability to effectively use Word, Excel, Access, and PowerPoint at an advanced level is required
- Ability to learn and operate new computer programs is required
- Ability to multi-task, organize, prioritize and work effectively under pressure to meet deadlines is required
- Experience working in a medical training setting (ideally postgraduate) preferred
- Experience using One45 and Elentra is an asset
- Experience with USask policies and procedures around residency training is an asset
- Ability to make thoughtful, informed, and thorough decisions and exercise sound judgement
- Ability to determine the nature and urgency of inquiries and issues, and triage appropriately
- Ability to make decisions and recommendations involving highly complex issues
- Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English
- Ability to analyze problems, identify key information and issues, and effectively resolve
- Ability to stay organized, prioritize, and work effectively under pressure to meet deadlines
- Ability to exercise initiative, tact, and discretion
- Ability to be thorough, accurate, and have a high level of attention to detail
- Ability to work effectively independently and in a team environment
- Ability to work a flexible schedule, including early morning/evening meetings and events, and the ability to work additional hours during peak times as required
- Ability to travel between sites as needed
Department: Community Health & Epidemiology
Status: Term 6 months with the possibility of extension
Employment Group: ASPA
Full Time Equivalent (FTE): .5
Salary: The salary range, based on 1.0 FTE, is $69,035.00 - 107,868.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 2
Posted Date: 5/30/2025
Closing Date: 6/5/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines
The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.