Special Instructions to ApplicantsThis position REQUIRES that a RESUME and COVER LETTER be submitted in addition to the application. Please have ALL FILES ready to upload when applying.
Department SummaryLibrary Special Collections (LSC) builds and stewards special collections resources, services, and operations. The department consists of four teams: Curatorial; Processing/Center for Primary Research and Training (CFPRT); Collection Management (CM); and Public Services, Outreach, and Community Engagement (PSOCE).
• The Curatorial Team is responsible for collection development and acquisition of materials in support of research and teaching.
• The CFPRT makes collection material discoverable and accessible through ethical and iterative processing in a pedagogical model.
• The CM Team develops and implements policies and processes to ensure responsible stewardship of collections.
• The PSOCE Team integrates public-facing operations for LSC including reference and instruction, programmatic events, and activities.
The entire staff of approximately 30 FTE work together holistically to build, preserve, and provide access to the outstanding rare and unique holdings of the UCLA Library. LSC works closely with our colleagues within the Distinctive Collections portfolio to steward a range of international resources in support of UCLA’s mission for the betterment of our global society.
Position SummaryReporting to the Head of the Public Services, Outreach, and Community Engagement (PSOCE) unit, the Public Services Student Supervisor (PSSS) recruits, trains, and supervises PSOCE student assistants in support of public service operations. The PSSS manages the quarterly student schedule, oversees and directs daily tasks, manages ongoing student projects, and trains PSOCE students on all PSOCE operations. The PSSS fulfills e-reference requests and supports instruction and outreach activities. As part of the PSOCE team, the PSSS works collaboratively to coordinate, monitor, and enforce LSC policies, procedures, and workflows. The PSSS works alongside the Reference and Technical Services Coordinator in support of reading room operations and reader services. The PSSS assists the Collections Access Coordinator with daily paging and preparation of materials as needed to provide efficient services to the public. The PSSS is a highly collaborative role interfacing within LSC and the UCLA Library to provide efficient and optimal service.
Salary & Compensation*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
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Qualifications Demonstrated experience supervising student employees, including hiring, training, assigning duties, evaluating, and creating a productive and satisfactory work environment. (Required)
Experience working in a special collections public services environment in a university or college setting, or in a large academic library. (Preferred)
Experience working with and handling rare manuscripts, books, and art, as well as knowledge of basic preservation practices related to special collections environments and material. (Preferred)
Previous experience utilizing Aeon (or related special collections workflow management tool) to document collection paging, duplication, and tracking. (Preferred)
Skill and ability to work independently and remain on task to complete assigned work and to follow through on assignments with minimal direction. (Required)
Skill in problem solving and the ability to work independently and exercise good judgment. (Required)
Excellent oral communication skills, specifically to interact effectively with individuals from diverse backgrounds and to effectively present information in group settings. (Required)
Ability to organize and prioritize heavy workloads characterized by a broad range of challenges, such as frequent interruptions and constant changes in projects. (Required)
Physical ability to lift, shift, shelve cartons weighing up to 25 pounds, push fully-loaded book trucks, and climb ladders to reach tall book stacks. (Required)
Ability to follow directions from supervisors (and to provide clear directions to staff and student employees). (Required)
Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others. (Required)
Special Conditions for EmploymentBackground Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
ScheduleMonday - Friday8:00 a.m. - 5:00 p.m.
Union/Policy CoveredCX-Clerical & Allied Services
Complete Position Descriptionhttps://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40106742
