Position SummarySenior Professional serving as administrative assistant to the Dean. Responsible for administrative, editorial and analytical support to the Dean. Provides operational expertise on campus policies and procedures and manages administrative functions of the Dean’s office suite. Position is an onsite role that supports administrative functions such as meeting coordination, calendaring, communications with internal and external stakeholders. Position requires excellent interpersonal skills and keen judgment for resolution to confidential and sensitive matters.
Salary & Compensation*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
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QualificationsCollegial and professional demeanor and excellent interpersonal skills to interact with School and Campus administrators, faculty, students, staff and guests in a sensitive, tactful, diplomatic, and friendly manner. (Required)
Proven ability to handle sensitive information with discretion and maintain confidentiality of such matters. (Required)
Ability and experience to work independently and follow through on projects and assignment with minimal direction and supervision. (Required)
Skilled in managing multiple tasks and priorities in environments with frequent interruptions while maintaining professionalism and focus. (Required)
Strong ability to prioritize projects and assignments, often with competing or overlapping deadlines. (Required)
Excellent verbal communication skills, including the ability to speak clearly and professionally in person and on the phone using appropriate grammar and vocabulary. (Required)
Excellent writing and grammar skills at a college level or higher, with strong reading comprehension and ability to understand complex materials and policies. (Required)
Demonstrated experience supporting executive-level administrators and managing high-level administrative tasks. (Required)
Proficient in Microsoft Office Suite and skilled in using personal computers and office software tools. (Required)
Strong attention to detail and organizational skills, with the ability to manage and complete projects in a timely and accurate manner. (Required)
Ability to assess situations, define problems, evaluate alternatives, and implement effective solutions quickly and logically. (Required)
Willingness to work occasional evenings/weekends for planned events; knowledge of the UC system, academia, or health sciences is a plus. (Required)
Education, Licenses, Certifications & Personal AffiliationsBachelor's Degree Bachelor's degree in related area and/or equivalent experience/ training (Preferred)
Special Conditions for EmploymentBackground Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.
CANRA: The position is designated as a mandatory reporter under
CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".
Schedule8:00 a.m. to 5:00 p.m.
Union/Policy Covered99-Policy Covered
Complete Position Descriptionhttps://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40056875
