Job Details
Job Location: Main Campus - Marietta, GA
Position Type: Full Time Staff
Salary Range: Undisclosed
Description
Facilities Project Coordinator is responsible for the coordination, management, and administrative support of various functions that are essential in the effective operation of university projects and building management. Responsible for campus project associated meetings, on behalf of the Facilities Management Director. Supports the Director as a liaison between the Facilities Management Department and all other university departments in relation to projects, capital projects, and building management related agendas. Responsible for all departmental project coordination, scope of work (SOW) development, vendor selection, pre-con meetings, financial oversite, budgetary oversite, punch list items, closeout documents, and all building related file management documents.
This position supports the Director by coordinating with all departmental staff to provide efficiency, effectiveness, and service to all those who use the department. Also supports the mission and vision of Life University, while working within the Standards of Serving Lasting Purpose.
ESSENTIAL JOB FUNCTIONS
General Administrative Support
- Respond to emergency calls during non-business hours and take corrective action.
- Participate in the team effort of accomplishing departmental goals and objectives.
- Dedicated to providing excellence in customer satisfaction and service.
- Provide administrative support to the Director of Facilities Management and others as approved.
- Supports department with Key Management processes.
- Supports department with Overtime Management processes.
- Provides management and oversite to all punch list items.
- Manages OneDrive Files for the entire department.
- Supports department in work order distribution via MaintainX.
Project Management
- Assist the Director in the project management of the department.
- Prepare reports, memos, presentations, and other information as requested by the Director or other university personnel in relation to all university projects.
- Supervise the preparation and tracking of purchase orders, contracts, and invoices as they relate to university projects.
- Monitor all purchasing and expenses related to project management for the Director as required.
- Receives records, evaluates, distributes work orders to inter- departmental team members and project selected vendors as related to open and/or closed university projects.
- Acts as primary point of contact for all external vendors for open and/or closed projects of the department.
- Research and track all materials, tools, supplies as agreed upon by project vendors, after Director approval.
- Maintain and manage all warranty related items for projects both open and/or completed by the university.
- Support departmental supervisors with researching, developing, and administering service contracts for new builds or renovation projects.
ADDITIONAL DUTIES AND RESPONSIBILITIES
- Exhibits student centeredness in performance of all job duties.
- Treats all others with respect; understands the impact of culture/background on the behavior of others; respects differences among the Life community and demonstrates inclusive behavior.
- Anticipates, listens to, understands, and responds to customer needs. Delivers work products and services to customers in a way that reflects positively upon the department and the university.
Qualifications
Education, Training and/or Experience
- Associate’s degree or a combination of education (minimum of a high school diploma or GED) and applicable work experience is required.
- Five (5) years of professional administrative experience with at least two (2) years of experience in facilities management and operations, or a similar environment.
Knowledge, Skills, Abilities and Personal Characteristics
- Able to perform duties independently with minimal supervision provided.
- Basic math skills (addition, subtraction, multiplication, and division).
- Must be skilled in operating power tools and machinery.
- Knowledge of proper gardening techniques and plant materials.
- Strong attention to detail; ability to organize work and perform duties with a high level of accuracy.
- Must be able to work well with diverse groups of individuals and build and manage relationships.
- Effective oral and written communication skills.
- Ability to work together as a collaborative team, flexibility in a dynamic work environment.
- Energetic, positive, “can do” attitude, great work ethic.
- Ability to complete tasks in a timely and effective manner, attention to detail.
Certifications, Licenses, registrations
Valid Georgia Driver’s License is required.
PREFERRED QUALIFICATIONS
- Bachelor’s degree in facilities management, project management, business administration, or related field.
- Five (5) years of relevant experience in project management, facilities management, building management, or related field.
- Possessing relevant certifications in project management, facilities management.
Physical Demands:
- Requires ability to communicate and exchange information, collects, compiles, compares, and prepares work documents, set-up and maintain work files.
- Must be able to lift up to 25 lbs; retrieving and placing materials on high shelves and on floor-level shelves; standing, walking; carrying; grasping; hearing; seeing; sitting; kneeling; climbing; balancing; stooping; crouching and reaching.
WORKING CONDITIONS
- Work will be performed in a general office environment.
- Walking to and around other areas of the campus is expected.
