Executive Administrator

University of Chicago • Full-time • Albert Merrit Billings Hospital, United States of America • 1w ago

Department

BSD FMD - Department of Family Medicine

About the Department

The Department of Family Medicine provides clinical primary care services, conducts multi-methods research on individual and population health, and educates medical students and residents in the values and skills of our field. We have faculty practicing in UChicago Medicine practices and nearby federally qualified health centers. We partner with community organizations for all mission areas. Our academic office is based in Hyde Park, with activities spanning geographically from the Harvey/Ingalls Memorial campus to Evanston Hospital. We emphasize a positive departmental culture in which individuals can contribute to their greatest ability and receive support for professional growth.

Job Summary

The Executive Administrator (EA) is responsible for the administrative leadership and oversight of the department’s operations, financial and people management.

The EA will plan, coordinate and direct broad and complex financial and management functions of the Department in support of clinical care, research and medical education. In this role, the EA is responsible for balancing departmental research, educational, and institutional priorities and will be a visible, engaged, and communicative leader representing the University of Chicago and the Biological Sciences Division.

The EA reports directly to the Department Chair with a matrixed relationship to the Vice Dean of Finance and Administration.

Responsibilities

Conducts ongoing assessment of, and response to, growth opportunities and unmet needs of the Department.
Provides programmatic leadership and input for all strategic plan implementation processes.
Implements ongoing and new clinical programming in collaboration with UCM.
Oversees the Department finances, developing and monitoring annual budgets, and providing financial oversight for personnel and facilities.
Manages the implementation of financial systems for the Department, interfacing with institutional team members and processes.
Provides effective management of direct reports and inspires leadership department-wide.
Actively involved in all programs and services, developing a broad and deep knowledge of all programs.
Identifies opportunities to leverage cross-program strengths to take advantage of new opportunities and/or to address organizational challenges.
Fosters a safe and ethical environment creating accountability to high organizational standards.
Engages team development through coaching, goal setting, hiring, mentorship, talent management, best practices and accountability.
Directs department priorities, allocates resources and executes strategic plans.
Develop and maintain effective communication practices that provide internal and external audiences with the key data and information needed to achieve goals.
Establishes department priorities, allocates resources and executes strategic plans.
Manages non-medical activities of the department(s). Advises policy development and implementation in various departmental areas.
Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Experience:

Seven years of progressively responsible experience within a complex, healthcare environment.
Five years of progressively responsible talent management experience in coaching, communication, recruiting, hiring, and performance management.
Directly related financial and budget development experience in a complex environment.
Experience working in a fiscally responsible, highly regulated business setting.

Preferred Competencies

Exceptional communication and listening skills, ability to communicate comfortably with healthcare professionals locally and internationally, board and committee members, academic and healthcare professionals.
Highly effective in verbal and written communication skills, including formulating recommendations and developing presentations.
Highly ethical and professional manner with the ability to influence and lead others.
Ability to manage in an efficient, dynamic and growth-oriented manner by fostering a continuous learning mentality that is applied to the overall department in alignment with the organizational commitment to excellence.
Serve as an inspirational, persuasive and agile leader with a track record of success in transformation and measurable outcomes.
Track record of success in focusing on strategic objectives and translating the priorities into successful short- and long-term results for the organization.
Proven financial management skills, including the ability to analyze data for budgeting, operations, auditing, and accounts receivable and reserve analysis, preform preparation.
Critical thinker, one who understands the underlying financial and operational drivers, applying business best practices where appropriate, and developing creative alternative strategies as needed.

Application Documents

Resume (required)
Cover letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

People Manager

Scheduled Weekly Hours

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$130,000.00 - $160,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook .

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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