Special Instructions to ApplicantsPlease Note: This position is represented by the Student Services Advisor and Professionals (SSAP) bargaining unit.
Position SummaryThe Graduate Student Affairs Office in the UCLA Department of Electrical and Computer Engineering (ECE) provides comprehensive academic and administrative support to the department's M.S. and Ph.D. students. The office is responsible for managing the full graduate student lifecycle—including admissions, orientation, academic advising, funding coordination, degree progress, and graduation—while ensuring compliance with university policies and promoting student success. This position, Senior Student Affairs Officer, oversees the Graduate Student Affairs Office, providing strategic leadership, managing day-to-day operations, and supervising professional and student staff. This position acts as the primary resource for graduate students, faculty, and campus stakeholders, and is responsible for aligning the unit's services with departmental priorities and institutional standards. The position reports to the department manager and collaborates closely with the Vice Chair for Graduate Affairs to ensure continuity across academic, programmatic, and administrative domains. The role requires a deep understanding of graduate education, a commitment to equity and student support, and the ability to lead a high-performing, student-centered team.
Salary & Compensation*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
UC Benefit package to discover benefits that start on day one, and
UC Total Compensation Estimator to calculate the total compensation value with benefits.
QualificationsAt least 5 years in Graduate advising, academic administration, or student services (Required) 1. Demonstrated supervisory experience with proven team leadership and mentorship skills. (Required)2. Working knowledge of graduate policy and academic personnel processes (TA/GSR/Reader hiring). (Required)3. Experience working with international students and familiarity with immigration-related documentation and compliance. (Required)4. Proficiency with student information systems, such as admissions, financial aid, student accounting, learning management. (Required)5. Excellent written and verbal communication skills; confident in public speaking and workshop facilitation. (Required)6. Strong organizational, time management, and analytical skills; ability to manage multiple priorities. (Required)7. High level of professionalism and cultural sensitivity; experience working with diverse student populations. (Required)8. Ability and willingness to learn and implement new administrative tools and technologies. (Required)
Education, Licenses, Certifications & Personal AffiliationsBachelor's Degree in related area and/or equivalent combination of education and experience/training (Required) OrBachelor's Degree in Education, higher education, STEM, or experience commensurate with the responsibilities of the position (Preferred)
Special Conditions for EmploymentBackground Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Schedule8:00 am to 5:00 pm
Union/Policy Covered99-Policy Covered
Complete Position Descriptionhttps://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40048167
