Special Instructions to ApplicantsCover letter is required for consideration.
Department SummaryThe Office of the Vice Chancellor and Chief Financial Officer advises the Chancellor and Executive Vice Chancellor and Provost regarding academic and budgetary planning issues and allocation of campus resources, including issues involving students, faculty, staff, space, and university finances. The office also manages the key campus planning processes and data sets that support these decisions, and performs a central role in UCLA's systems of internal control and accountability. The office also is responsible for the capital planning and finance, real estate, design and construction of all campus capital projects.
Position SummaryThe Executive Director of Payroll and Student Financial Services provides strategic leadership and operational oversight of two critical financial functions at UCLA: University Payroll Services and Student Financial Services.
The incumbent directs a broad portfolio that supports the financial wellbeing of both UCLA's people and its operations — encompassing employee payroll, student accounts, campus payment solutions, and compliance with federal, state, UC, and audit policies.
Responsibilities include overseeing a team with combined responsibilities spanning disbursement of more than $4 billion annually, servicing 100,000+ students and employees, and managing high-volume financial systems such as UCPath, BruinBill, and BAR. The Senior Advisor ensures operational excellence, regulatory compliance, and a high standard of service to internal and external stakeholders, while driving modernization, policy clarity, and risk mitigation across a decentralized environment.
Under the general direction of the Chief Financial Officer, incumbent will function independently to establish priorities, work flow and administer routine tasks as assigned, and ensure that all employees remain current with their assigned tasks in accordance with established policies and procedures. Consults with the Chief Financial Officer to review progress and revise objectives as appropriate.
Salary & Compensation*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
UC Benefit package to discover benefits that start on day one, and
UC Total Compensation Estimator to calculate the total compensation value with benefits.
QualificationsMinimum of 8-10 years of progressively responsible experience with payment functions and processes at a national, state or country level, preferably in a senior leadership position.
Deep understanding and knowledge of payroll laws, tax compliance, and financial aid regulations. (Preferred)
Exceptional communication and interpersonal skills, with a commitment to equity and customer service. (Required)
Familiarity with UCPath (PeopleSoft) or similar enterprise financial systems. (Preferred)
Demonstrated success implementing process improvements and technology solutions in financial service areas. (Preferred)
Education, Licenses, Certifications & Personal AffiliationsBachelor's Degree in Accounting, Finance, Business Administration, or related field or equivalent combination of education and experience (Required)
Master's Degree in Accounting, Finance, Business Administration, related field. (Preferred)
Certified Public Accountant (CPA) Designation (Preferred)
Special Conditions for EmploymentBackground Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.5% 0-5% of travel related to work conferences, meetings, etc.
ScheduleMonday - Friday, 8:00 a.m. to 5:00 p.m. and/or variable based on operational needs.
Union/Policy Covered99-Policy Covered
Complete Position Descriptionhttps://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=41188590
