Position provides direct administrative and clerical support to the Schools of Business, Public Affairs, Information Technology, & Entrepreneurship. This position entails independent work effort, maintaining confidentiality, and developing strong working relationships both inside and outside the schools.
Major Responsibilities:
- Performing receptionist duties such as greeting visitors and answering telephone inquiries.
- Prepare reports, rosters, and school wide announcements at the request of supervisor, chairs, and faculty.
- Manage the assignment of students to faculty advisors and the distribution of information associated with program advising.
- Work in conjunction with program chairs to build and update course schedules.
- Generate adjunct faculty contract spreadsheets, including updating the contracts throughout the semester.
- Respond to student concerns regarding advising, degree structure, scheduling conflicts, change in enrollment status and account holds; refers students to appropriate offices
- Prepare letters, reports, and memoranda and maintain filing for the assigned schools.
- Copy, collate and distribute materials.
- Schedule meeting rooms.
- Complete purchase requisitions for office and teaching supplies, food, and equipment along with work orders, and other college forms as needed.
- Attend school specific faculty meetings and advisory committee meetings as requested; may also be requested to take minutes at those meetings.
- Enter student information after forms are completed by faculty (program changes, registration, etc.) as needed.
- Assist program chairs with accreditation requirements (annual report, self-study, site visit).
- The above list of duties and responsibilities are not to be construed as an exhaustive list.
- Other duties logically associated with the position may be assigned
Benefits:
Full-time, benefits-eligible position with no enrollment waiting period. Excellent benefits include:
Medical insurance, dental insurance, vision insurance, life insurance, spouse/child life insurance, long-term disability, short-term disability, as well as other voluntary benefits
Retirement plan with 10% employer contributions, no match necessary and no waiting period for enrollment, does have a 2 year vesting period
Employer contribution to Health Savings Account (with Choice Plan medical insurance)
Free Ivy Tech tuition for employee, spouse, and dependents
For those pursuing higher degrees, Tuition Reimbursement at other institutions.
Eligible employer under the DOL Public Service loan forgiveness program.
Opportunities for professional development
Paid time off: Vacation and Sick time accrued biweekly
Paid holidays: 8 days plus winter break between December 25th and January 1st
We are looking for a candidate who is committed to an environment where team members feel valued, respected and supported. The ideal candidate will demonstrate a strong commitment to a workplace culture that recognizes and appreciates varied perspectives, backgrounds, and experiences. We are seeking someone who is passionate about creating and maintaining a team dynamic that encourages open communication and mutual respect.
Minimum Qualifications:
- High School diploma or equivalent
- Associate degree or higher preferred
- Two years of related experience preferred
- Excellent communication skills are vital along with appropriate customer service skills and professional conduct
- Proficient in the use of Microsoft Office software and ability to learn new software platforms
- Ability to work in a team-oriented environment is essential
- Ability to consistently meet deadlines
- Ability to communicate effectively, both orally and in writing; and to follow detailed oral and written instructions
Other Requirements:
- Transcripts and/or relevant certifications/licenses required at time of hire
- Offers of employment are contingent upon completion of a satisfactory background check
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
