Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Administration, Level A
Job Title
MDS CL Program Administrator
Department
Administrative Support | Department of Linguistics
Compensation Range
$5,791.00 - $8,323.42 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
June 29, 2025
Note:Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Masters of Data Science in Computational Linguistics (MDS-CL) is a specialization within the Masters of Data Science program at UBC. This is a professional, applied master's program.
This position provides administrative management and operational oversight for the Master of Data Science - Computational Linguistics program. Key responsibilities include developing and managing budgets, implementation of academic projects and initiatives and overseeing the day-to-day operations of the MDS-CL.
Organizational Status
The Program Administrator reports to the Manager of Administration and works closely with the MDS-CL Program Director. Works collaboratively as a member of the Department of Linguistics staff team. Liaises with other UBC units that serve graduate students including the Faculty of Graduate and Postdoctoral Studies, MDS Vancouver and MDS Okanagan program staff, Faculty of Science Dean's office, and the Arts Dean's Office. The incumbent collaborates and meets regularly with faculty and staff in addition to other M&P administrators in the MDS Vancouver program within the Faculty of Science, working collegially with them to share and develop best practices.
Work Performed
- Manages the operational and administrative functions of MDS-CL.
- Develops, manages and evaluates the human and financial resources, systems, policies and procedures for the program.
- Manages all University operations within the Program, ensuring that financial and administrative decisions are based upon sound business practice and accounting principles.
- Develops and manages program budget, oversees and authorizes program expenditures and financial transactions.
- Collaborates with the Director and instructional team on strategic planning for MDS-CL. Manages the administration and delivery of the MDS-CL courses.
- Manages the program's course schedule within the course scheduling system and ensuring curriculum is in line with program and department priorities.
- Develops, implements and manages new and ongoing initiatives and processes to benefit overall MDS programs. Manages and oversees special projects.
- Manages the hiring process for Sessional Instructors, Postdoctoral Teaching Fellows, and Teaching Assistants.
- Develops reports, terms of reference, and other documentation for MDS-CL.
- Coordinates a small team, including management and student staff, and provides direction to other department staff supporting the MDS CL.
- Supports the resolution of complaints and contributes to hiring processes through interview involvement and input on candidate selection. Coordinates aspects of onboarding and training for new staff and contributes to the development and update of job descriptions.
- Delegates MDS-CL-related tasks to support staff and oversees their progress.
- Develops and plans program's Work Learn opportunities, including development and submission of project proposals, and recruitment, appointment and management of student employees.
- Develops and enhances relations with faculty and staff in the MDS program, other campus departments, and within the Faculty of Arts, as well as external community partners or organizations.
- Contributes to the department’s Curriculum Committee and provides guidance on ongoing curriculum development and revisions for the Program.
- Provides advice to Program Director on the investigation and processes for academic misconduct.
- Manages and monitors confidential student data, such as academic misconduct, evaluation marks, etc.
- Develops and evaluates effectiveness of program and events and makes recommendations for future improvements. Identifies areas where program and services would support and enhance student academic success and engagement
- Manages the MDS-CL Admissions cycle. Works closely with the MDS-CL Admissions Committee and the Faculty of Graduate and Postdoctoral Studies to process incoming applications, extend offers, etc.
- Oversees Marketing and communications for the MDS-CL program. Collaborates with other MDS programs and external marketing professionals to develop strategies and budgets.
- Works closely with the MDS Marketing Coordinator to develop MDS-CL specific content.
Consequence of Error/Judgement
The incumbent is expected to display considerable personal initiative and has wide latitude in decision making. Errors in judgment or procedure would lead to serious administrative problems for the Department as well as the Faculty of Arts as well at the Faculty of Science. The nature of the Master of Data Science programs, and their intersection between the Faculty of Arts, the Faculty of Science, the Faculty of Graduate and Postdoctoral Studies, and the UBC Okanagan Faculty of Science, means the incumbent is included decisions at a level where errors could have serious consequences for four faculties across two campuses. The incumbent must be able to act independently in performing assigned duties, bringing any unusual situations to the attention of the Manager, Administration and advising of problems that have arisen or that can be anticipated.
Supervision Received
Works independently under general direction of the Manager of Administration. Work is reviewed in terms of effectiveness within established policies and guidelines.
Supervision Given
Provides supervision and oversight to staff members within the Department of Linguistics with duties related to the MDS-CL. Trains, establishes and allocates work priorities and special assignments related to the MDS-CL program.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Experience in university administration including financial management, budget development, strongly preferred. Ability to anticipate problems and issues and plan ahead. Ability to maintain accuracy and attention to detail. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to exercise tact and discretion. Strong organizational and time-management skills. Ability to approach interactions with an awareness of sensitive issues. e.g., issues concerning specific cultures Ability to mentor and coach staff, and act as a resource. Ability to deal effectively with a diversity of people. Ability to exercise sound judgment. Ability to understand and apply policies, procedures, and instructions. Knowledge of UBC policies and procedures preferred. Ability to communicate effectively verbally and in writing. Ability to establish and manage effective relationships with a variety of stakeholders. Ability to work effectively independently and in a team environment. Supervisory experience in a unionized environment considered an asset. Working knowledge of and familiarity with the UBC enterprise systems considered an asset. Advanced skill level with Microsoft Outlook, Word, Excel, PowerPoint, as well as Internet browsers and search engines.
