Job Title: Office Services Assistant
Location: Indianapolis, IN
Job Type: Part-Time
Pay Range: $15.00/Hour
Hours: Shifts as assigned up to 28 hours per week.
Reports To: Director of Recruitment and Enrollment
Who We Are:
We are a diverse open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!”
Our Values:
• Empathy: We stand with our students, partners, and communities.
• Integrity: We treat all with dignity and respect.
• Accountability: We deliver on our commitments.
• Agility: We innovate, iterate, and transform.
• Connectivity: We connect with partners to strengthen communities and ensure student success for all.
About the Role:
This position provides support primarily to the Indianapolis campus by answering the phone, greeting and assisting students, staff, and visitors, addressing questions, referring them to appropriate information sources, and helping students find information on the Ivy Tech and MyIvy websites.
The position, working under minimal supervision, serves as the first point of contact to address day-to-day building operations during the shift by identifying and reporting potential problems that may require resolution. The Office Services Assistant also functions to assist faculty and staff with troubleshooting any issues that may arise, such as submitting facility or IT help desk tickets, finding a workaround solution to meet the immediate need of students or staff, or escalating concerns to building leadership.
The position requires the staff member to be a continuous learner, understanding key information about Ivy Tech Community College and its Services. As assigned, the staff member completes projects to aid in the effective operation of the department. Includes general office tasks involving frequent public contact and frequent computer use.
Required Skills & Competencies:
- Ability to handle difficult situations to reach positive solutions
- Must be able to walk around office and classroom environments
- Ability to make decisions independently in order to serve students and faculty/staff
- The ability to process verbal and numeric information accurately and quickly
- The ability to handle difficult situations to reach positive solutions
- Ability to work on own initiative
- Ability to move around freely in an office environment
Key Responsibilities:
- Greet visitors, students, faculty/staff and community members as the first point of contact.
- Respond to requests for information as the first point of contact via phone call or walk-in needs.
- Assist with wayfinding and facility or service needs, including escalation to proper staff member and other duties as assigned.
- Demonstrate a strong customer service and/or student advocacy through a positive attitude of approachability, adaptability, strong problem-solving and desire to identify and support student success.
- Adjustment of hours including evening and/or weekend work may be required.
- Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.
The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA).
Education & Experience:
- High School Diploma or GED
- Excellent communication and organizational skills
- Computer proficiency
Must demonstrate ability to promote an environment that reflects the broad backgrounds represented by our students and employees and which every individual feels respected and valued.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
