Department SummaryThe Office of the Chancellor at UCLA serves as the central executive authority, guiding the university's strategic vision and ensuring the fulfillment of its mission in education, research, and public service. The chancellor shapes the campus's strategic plan and oversees a substantial budget, managing a diverse community of over 43,000 students, 4,300 faculty, and 42,000 staff members.
Position SummaryThe Executive Support Coordinator will provide vital administrative support to the Chancellor by drafting correspondence, scheduling routine meetings, and handling other key calendaring tasks. This role includes coordinating with the Executive Assistant to the Chancellor to ensure all appointments are organized and conflicts are resolved, while prioritizing time-sensitive matters. The coordinator will also cover the reception desk, acting as the first point of contact for visitors and phone inquiries.
Salary & Compensation*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
UC Benefit package to discover benefits that start on day one, and
UC Total Compensation Estimator to calculate the total compensation value with benefits.
QualificationsUnderstanding of office management, scheduling practices, and procedures to efficiently coordinate tasks and support the Chancellor’s office operations. (Required)Capable of handling multiple tasks simultaneously, prioritizing responsibilities, and meeting deadlines in a fast-paced environment. (Required)Ability to resolve scheduling conflicts, address issues proactively, and find solutions in high-pressure situations. (Required)Strong focus on accuracy in drafting communications, managing calendars, and organizing office materials and documents. (Required)Providing excellent service to visitors, callers, and team members, ensuring professionalism and responsiveness. (Required)Handling sensitive and confidential information with discretion and maintaining privacy in line with institutional policies. (Required)Ability to adapt to sudden changes in schedule or tasks while maintaining composure and efficiency. (Required)Building and maintaining professional relationships with staff, students, and external stakeholders in a collaborative environment. (Required)Bilingual in English and Spanish. (Preferred)
Education, Licenses, Certifications & Personal AffiliationsBachelor's Degree (Preferred)
Special Conditions for EmploymentBackground Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Schedule8:00 a.m. to 5:00 p.m.
Union/Policy Covered99-Policy Covered
Complete Position Descriptionhttps://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40108089
