Department SummaryWithin the UCLA Fielding School of Public Health’s Department of Environmental Health Sciences (EHS), world-renowned scholars continue to develop knowledge on the links between the environment and health, as well as educating scientists, public health leaders, and policymakers to inform strategies for preventing harmful exposures while promoting healthier ambient, built, and occupational environments.
Position SummaryThe incumbent will serve as Student Affairs Officer (SAO), who will manage all aspects of student affairs for the Environmental Health Sciences (EHS) department and the Molecular Toxicology (Mol Tox) interdisciplinary program. Act as liaison for the department to the school, campus, and community regarding to student affairs and other related issues. Provide comprehensive, need-specific academic and procedural counseling to 65+ students. Coordinate admissions, re- admissions, and renewal procedures for graduate study of approximately 100+ applications per year. Compile pertinent data to make recommendations to the Chair, MSO, and faculty regarding curriculum, student programs, and student financial aid. Coordinate student petitions and compose letters for special actions. Create, maintain, and audit the department student databases and files from applications and enrollments to track student progress and advisor meetings. Inform and advise faculty committees; produce reports as needed. Coordinate course scheduling and logistics for Academic Student Employees. Build and maintain a professional rapport with current students and graduates/alumni. Liaise inquiries regarding the Registered Environmental Health Specialist (REHS) certification, EHS seminar series, and summer internship documentation. Assist in updating and maintaining the department's website. Provide backup for general office duties as necessary on daily operations to assist Department Chair, MSO, faculty, students, and special projects.
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QualificationsAll Demonstrated expertise in counseling students, faculty, and staff on matters related to student affairs. Skill in negotiating and exchanging ideas, information, and opinions in collaboration with facu (Required)
Strong interpersonal skills to work effectively and create positive professional rapport with program faculty, students, and staff, as well as on-campus departments and off-campus entities. Experience and appreciation for working with persons of various social, cultural, and educational backgrounds. (Required)
Demonstrated organizational skills to effectively multi-task, execute events and meetings, coordinate annual course schedules, compile application materials, maintain student files, and develop mentoring opportunities. (Required)
Ability to establish priorities and work on a self-directed basis, accepting challenging circumstances and taking the initiative to solve problems where solutions are not always readily apparent. Skill in analyzing information, problems, situations, practices, and procedures to define the problem (Required)
Knowledge of University graduate student policies and procedures, admissions regulations, school-wide degree requirements, advancement-to-candidacy nuances, and faculty advising. Familiarity with and ability to initiate the paperwork for University, School, and Departmental requests. (Required)
Excellent communication skills to generate effective, concise, logical, and grammatically correct memos, reports, and letters. Demonstrated presentation skills to convey information to a variety of audiences across multiple settings. (Required)
Mastery of Word, Excel, and Powerpoint, as well as other Microsoft Office and Adobe programs. Working knowledge of Outlook e-mail platform, various online calendar systems, and Box. (Required)
Knowledge of the office of Graduate Admission, the Registrar, Graduate Division, Graduate Fellowship, as well as student services such as Student Psychological Services, Financial Aid, Placement and Career Planning, Housing, Office of International Students and Scholars, and other student services. (Required)
Knowledge of University personnel and payroll policies and procedures as they pertain to GSRs, Special Readers, and other ASE hires. Knowledge of online graduate student systems, including but not limited to GoGrad, Jasmine, SOPHAS, CIMS, and OASIS. (Required)
Ability to implement and enforce policies pertaining to students pursuing MPH, MS, or Ph.D. degrees, as well as postdoctoral scholars and fellows. Knowledge of policies and procedures related to training grants. Ability to work some evenings. (Required)
Ability to develop and format budget spreadsheets. Ability to organize and maintain clear and user- friendly financial records. Ability to interpret student records, e.g. transcripts, degree progress, application materials, etc. (Required)
Independent resourcefulness to gather appropriate information to complete projects and meet competing deadlines. Ability to recognize the need for consultation and/or report concerns. (Required)
Knowledge of policies and procedures related to training grants. (Required)
Education, Licenses, Certifications & Personal AffiliationsBachelor's Degree in related area and / or equivalent combination of education and experience / training (Required)
Special Conditions for EmploymentBackground Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
Schedule8:00 a.m. to 5:00 p.m.
Union/Policy Covered99-Policy Covered
Complete Position Descriptionhttps://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40097832
