School Administration Officer

Macquarie University • Full-time • Wallumattagal Campus, North Ryde • 1d ago

PRIMARY DETAIL

Join a fast-paced role at the core of Faculty operations!

We’re looking for a proactive and detail-oriented School Administration Officer to deliver essential support across recruitment, finance, and operations. If you thrive on variety, coordination, and collaboration—this is your opportunity to make a real impact.

- Salary Package: From $96,273 per annum (HEW Level 6) plus 17% superannuation + annual leave loading
- Appointment Type: Full-time, 1 year fixed-term contract
- Location: Wallumattagal Campus, North Ryde

The Role

We are seeking an experienced and enthusiastic Administration Officer to support and deliver operational and administrative services in the Faculty of Arts. 

Reporting to the SchoolOperations Manager, the Administration Officer is responsible for providing critical support for the operational implementation of programs and services and day to day organisational and operational administration. 

This is an exciting opportunity for a highly driven, dynamic and agile Administration Officer to further their career within a collaborative, diverse and rewarding work environment.

Key Responsibilities

Coordinate and manage administration across the full employee lifecycle including recruitment, onboarding, leave and termination in accordance with applicable policies, procedures and systems.

Coordinate and provide administration support for visiting and honorary appointments in accordance with applicable policies, procedures and systems.

Provide administrative support for school academic workload processes and related documents as required.

Prepare financial reporting for the School portfolios on expenditure against budget and project accounts and provide ad hoc reports and support as required by the School Operations Manager.

Provide financial, purchasing, procurement and travel administrative services and support to staff as required.

Gather, and review data and information to prepare reports or recommendations to meet internal and external requirements and inform school decision making.

Operationalise University and Faculty policies, processes and systems, liaising with the shared-services centre and business partners as required.

Develop and maintain effective relationships with internal and external stakeholders.

Contribute to improvements for HR and finance administrative systems, processes and procedures.

Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.

About You

To succeed in this position, the right candidate will be passionate about delivering administrative excellence and take pride in their innovative and collaborative approach to operational delivery. With a strong business and organisational acumen, you will have a proven track record of strong relationship management skills, embracing and fostering change and working in a high-performing and fast paced environment.

Experience and knowledge of the Education sector (preferably Higher Education) would be a distinct advantage.

About Us

One of the leading arts and humanities faculties in Australia, Macquarie's Faculty of Arts is home to bold thinkers and passionate educators who are asking the big questions about the world.

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university.

Over the years, we’ve grown to become the centre of a vibrant local and global community. Connect with us today. 

To Apply

To be considered for this position, please apply online by submitting your CV and a separate cover letter that demonstrates how you meet the following selection criteria.

Essential Selection Criteria

Degree or qualification in Business Administration or relevant qualification and/ or equivalent experience;

Demonstrated experience in a complex administrative environment, ideally within higher education;

Strong organisational and time management skills with the ability to manage competing deadlines;

Demonstrated knowledge of finance and budgeting principles and practices with experience in budget administration, analysing & manipulating data as well as working with financial systems and reporting;

Proficiency in Microsoft Office and the ability to learn and navigate new systems and databases;

Strong interpersonal and communication skills with a demonstrated ability to engage with a diverse range of stakeholders and deliver high-quality customer service;

Excellent attention to detail and accuracy in administrative tasks; and

Proven ability to improve administrative processes and provide advice across a range of policies and procedures.

This position may be subject to Macquarie University’s pre-employment screening requirements (such as a criminal history/ national police check).

Note: Applicants must have valid work rights in Australia for the duration of the appointment. Sponsorship is not available for this position.

Role-specific inquiries: Please contact Felicity Hopkinson, Head of Faculty Operations on felicity.hopkinson@mq.edu.au

General recruitment inquiries: Please contact Mirna Alaaiddin, Talent Acquisition Officer Email: mirna.alaaiddin@mq.edu.au

Applications close: Wednesday 25 June 2025 at 11:59 p.m. (AEST)

*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received.

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

24/06/2025 11:59 PM

Diversity and Inclusion

Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.

We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in Equity, Diversity and Inclusion in Higher Education.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub.