Department
Booth Facilities: Facility Services
About the Department
The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.
For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Summary
The Facilities Operations Coordinator serves as the primary liaison between event organizers, vendors, in-house food service and catering teams, Conference Center Staff, Booth departments, and other University divisions. This role ensures that all event spaces at Gleacher Center are set up according to agreed plans, coordinates porter staff schedules, and oversees event execution, including occasionally managing high-level events. The position will contribute to unified event policies across Booth buildings and assist with maintaining the EMS reservation system, managing room setups, and ensuring event equipment is functional. Responsibilities also include shipping and receiving coordination and supporting future business center needs. The Facilities Events Coordinator plays a vital role in upholding exceptional service standards and efficient event operations while collaborating with Harper Event Staff to streamline event procedures and unify the Booth Facilities processes further across buildings.
Responsibilities
- Assists in overseeing Chicago Booth approved foodservice contractor.
- Incorporates and coordinates all service groups that support events in the Gleacher Center. This includes security, custodial, engineering, and outside contracted vendors. Assists in the management of the contracted, budgeted services of a Chicago Booth approved housekeeping/porter vendor.
- Manages a daily and/or weekly schedule of events that represent all activities taking place in the Gleacher Center and ensures all requests, set ups, and materials are in place ahead of the event. Receives all updates, new requests and changes to events and assigns tasks to the appropriate team as needed.
- Acts as a facilities liaison between student and faculty groups with each new academic cycle.
- Works with Harper Center event staff to develop and incorporate a streamlined method/policies and/or guidelines for event planning/execution across Facilities.
- Assists with updating and ordering all building signage including assisting with maintaining and updating portions of the Booth wayfinding kiosks that pertain to Booth Facilities and Operations.
- Conducts building tours to VIP guests, alumni and potential donors as needed.
- Assists with the upkeep of the EMS Meeting Room Management software system in both an end user and administrator role.
- Learns work order systems and helps make changes/improve/upgrade the new work order system when it is selected.
- Assists in monitoring the facilities listserv for requests related to Gleacher events or requests.
- Manages operating budget and assists Director with management of multi-year capital budget.
- Manages shipping and receiving operations, dock management, as well as future business center functions as needed and requested.
- Works with custodial vendor to order custodial supplies as needed.
- Assists with scheduling work within Gleacher spaces.
- May be asked to assist with managing capital projects and/or building improvements.
- Assists with the RFP process for major service contracts as well as building projects when needed.
- Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
- Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Education:
Experience:
- Minimum three years of relevant experience managing events in a facilities driven role.
- Project management experience.
- Successful experience as a manager.
Preferred Competencies
- Understanding of scheduling and event set up logistics.
- Excellent verbal and written communication skills.
- Customer service skills.
- Decision-making skills.
- Work as part of a team and independently.
- Maintain confidentiality.
- Flexibility.
- Work on multiple projects simultaneously, set priorities and meet deadlines.
- Proven exceptional organization, diplomacy and communication skills with many types of constituencies, such as faculty, staff, students, vendors, and suppliers, etc.
- Understanding and appreciation of higher education.
Working Conditions
- Work varied schedules to include nights and weekends.
- This position is currently expected to work in the office.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Hourly
FLSA Status
Non-Exempt
Pay Range
$25.00 - $32.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
